Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East and North Hertfordshire NHS Trust
Lister Hospital, Coreys Mill Lane
Stevenage
SG1 4AB
UK
Contact person: Amy-Louise Richardson
Telephone: +44 7881404711
E-mail: amy.richardson@nhs.net
NUTS: UKH23
Internet address(es)
Main address: https://www.enherts-tr.nhs.uk
Address of the buyer profile: https://www.enherts-tr.nhs.uk
I.1) Name and addresses
The Princess Alexandra Hospital NHS Trust
Hamstel Rd, Harlow CM20 1QX
https://www.pah.nhs.uk/
CM20 1QX
UK
E-mail: amy.richardson@nhs.net
NUTS: UKH
Internet address(es)
Main address: https://www.pah.nhs.uk/
Address of the buyer profile: https://www.pah.nhs.uk/
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
UK
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ENHT & PAHT - Authorised Person for Food and Drink
Reference number: T/10-23/1427
II.1.2) Main CPV code
55321000
II.1.3) Type of contract
Services
II.1.4) Short description
The East and North Hertfordshire NHS Trust ("ENHT”) and The Princess Alexandra Hospital NHS Trust (“PAHT”) ("the Authorities") are seeking to procure a new requirement of Authorised Person for Food and Drink. The initial 3-year contracts will commence after contract signing. <br/><br/>The specified role and responsibilities of the Authorising Person will be as described within the New National Standards for Hospital Food and Drink safety and other associated guidance and regulations governing the safety and compliance of Food and Drink. <br/><br/>The Authorising Person will be independent of the Trust and their Service Provider(s) ensuring a totally independent non-bias approach to providing support, guidance, and recommendations with the focus of achieving evidenced based compliance and safety.
II.1.5) Estimated total value
Value excluding VAT:
100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
• Review the Trusts effective leadership of patient feeding and nutrition across all departments.<br/>• Help the Trust to develop a food and drink strategy that looks to increase the level of patient, staff and visitor satisfaction with their food and drink service.<br/>• Review how the Trust captures how the organisation addresses safe delivery of nutritious and quality food and drink for patients; how healthier food and the right environment for staff and visitors are provided; and embeds sustainable practices in its service, such as buying food more sustainably and wasting less.<br/>• Review how the trust reports to the board on food and drink performance and what targets it has established and how these are monitored.<br/>• Assist with the annual returns required by NHS organisations to provide evidence of compliance with the Food and Drink Standards, that will form part of PAM return.<br/>• Look at the role of a dedicated food service dietitian. This role should be the main interface between catering and clinical services, ensuring constant communication and co-operation between the relevant teams, as well as playing a leading role on the food and drink strategy.<br/>• Support the development and testing of new products, automation equipment and creation of systems and procedures designed to improve the operation, reliability or convenience of all food preparation operations.<br/>• Lead and support site Quality & Food Safety teams in project accountabilities, mentoring site teams where appropriate.<br/>• Be the Trust advisor for all regional Quality and Food Safety related projects & activities.<br/>• Help the Trust establish a structured learning framework, appropriate to their regional demographics and patient acuity, and ensure it is supported at board level to ensure all team members are appropriately trained.<br/>• Review the current food safety and occupational safety training programs within the Catering Department to ensure they meet the legal requirements.<br/>• Manage and support existing food safety programs and emerging priorities.<br/>• Conduct internal audits following a strict standard based on the Trust’s SOPs and HACCP plan. <br/>• Audit the Trusts compliance with 10 key characteristics of ‘good nutrition and hydration care’<br/>• Complete required internal assessments & audits against NHS standards, help to develop corrective/preventive actions and complete required validation and verifications of the system<br/>• Periodically review and update Trust Food Safety & HACCP documentation<br/>• Acts as in house expert and primary interface with regulatory agencies, corporate and other third party audits
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended up to a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
References:<br/>Internal reference: T/10-23/1427<br/>Atamis reference: C214294
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/11/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/10/2023
Local time: 14:00
Place:
https://health-family.force.com/s/Welcome
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.judiciary.uk/courts-and-tribunals/high-court/
VI.5) Date of dispatch of this notice
04/10/2023