Contract notice
Section I: Contracting
authority
I.1) Name and addresses
UK Research and Innovation
Polaris House, North Star Avenue
Swindon
SN2 2FL
UK
Telephone: +44 1793442000
E-mail: STFCprocurement@ukri.org
NUTS: UKK14
Internet address(es)
Main address: www.ukri.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./65PS58Q8V8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: research and innovation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UKRI-3288 STFC Forklift Truck - maintenance, reactive, remedial and project works
Reference number: UKRI-3288
II.1.2) Main CPV code
50110000
II.1.3) Type of contract
Services
II.1.4) Short description
The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Fork Lift Trucks across STFC Estates (see ‘Annex B Asset List’ for the assets that shall be maintained in this contract).
The services were currently sourced via a two-year contract, which has now ended . We are now seeking to contract the services on a longer term basis. This is to build a partnership with a Service Provider, put in place key performance indicators and provide value for money.
II.1.5) Estimated total value
Value excluding VAT:
286 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD61
Main site or place of performance:
Warrington
II.2.4) Description of the procurement
The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Fork Lift Trucks across STFC Estates (see ‘Annex B Asset List’ for the assets that shall be maintained in this contract).
The services were currently sourced via a two-year contract, which has now ended . We are now seeking to contract the services on a longer term basis. This is to build a partnership with a Service Provider, put in place key performance indicators and provide value for money.
This contract is for 2 years, with two optional extensions of one year starting from approximately 11 January 2024, and the agreement shall be in place until 10 January 2026 with optional extensions, at UKRI’s discretion, to 11 January 2027 and 11 January 2028. A 1-month mobilisation period will take place for the Service Provider, which will commence approx. 11 December 2023.
We are looking to contract with a specialist Fork Lift Truck maintenance Service Provider who has technical capability to deliver all aspects of the services. Preferably, they should have the direct in-house labour to be able to maintain a variety of brands of Fork Lift Trucks (Manufacturers are listed in the ‘Annex B- Asset List’).
The estimated value of the opportunity is:
Up to £71,500 GBP ex VAT per year which leads an estimation of up to £143,000.00 GBP ex VAT for the minimum two year contract.
For the full potential duration of 4 years this is estimated up to £286,000.00 GBP ex VAT.
It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated £6,500.00 GPB ex VAT per year and is included in the values stated above. All other services stated in the specification shall be utilised as and when required and are not guaranteed.
Please refer to the full documentation set within the Delta Portal
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
286 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option of a 3rd and 4th year to be permissable at UKRI discretion
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option of a 3rd and 4th year to be permissable at UKRI discretion
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/65PS58Q8V8
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/11/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/11/2023
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./65PS58Q8V8" target="_blank">https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./65PS58Q8V8</a>
To respond to this opportunity, please click here:
<a href="https://ukri.delta-esourcing.com/respond/65PS58Q8V8" target="_blank">https://ukri.delta-esourcing.com/respond/65PS58Q8V8</a>
GO Reference: GO-2023104-PRO-24111655
VI.4) Procedures for review
VI.4.1) Review body
UK Research & Innovation
Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell
Oxford
OX11 0QX
UK
Telephone: +44 1235446553
VI.5) Date of dispatch of this notice
04/10/2023