Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Services Scotland
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
FK117AL
UK
Contact person: John Gavin
Telephone: +44 1698794410
E-mail: john.gavin@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nss.nhs.scot/browse/procurement-and-logistics
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Imaging Services
Reference number: NP16923
II.1.2) Main CPV code
85150000
II.1.3) Type of contract
Services
II.1.4) Short description
This Framework Agreement is for the provision of mobile, relocatable and static diagnostic imaging
services(note; services may include equipment or staff and equipment) which may facilitate (but is not limited
to); CT, MR, angiography (including Cath Labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography
and bone densitometry.
II.1.5) Estimated total value
Value excluding VAT:
30 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Mobile and Relocatable Diagnostic Imaging Services — Staffed
II.2.2) Additional CPV code(s)
33113000
33111800
33111600
33111620
33182400
33115100
33115000
85150000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The provision of imaging services within a mobile or relocatable (vehicular, modular, demountable or
relocatable) unit, (note; services will include staff and equipment) which may include, but is not limited to; CT,
MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography and
bone densitometry. The service within this lot is to enable the capture of diagnostic images and the provision
of patient care. Bidders must be able to provide at least one member of staff (including radiographers and any
clinical support staff) who must be skilled and fully qualified.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Mobile and Relocatable Diagnostic Imaging Services — Un-Staffed
II.2.2) Additional CPV code(s)
85150000
33113000
33182400
33111800
33111620
33111500
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The provision of imaging services within a mobile or relocatable (vehicular, modular, demountable or
relocatable) unit, (note; services will be for the provision of equipment only) which may include, but is not limited
to; CT, MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography
and bone densitometry. The service within this lot is to enable the capture of diagnostic images and the
provision of patient care. The service provision within this lot is unstaffed
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Economic operators may be excluded from this competition if they are in breach of any of the situations referred
to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any
subsequently awarded contract, the types of insurance indicated below.
Employer's (compulsory) liability insurance = 5 000 000 GBP,
Public liability insurance = 5 000 000 GBP,
Professional indemnity insurance = 2 000 000 GBP,
Product liability insurance = 5 000 000 GBP.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
All candidates will be required to provide a statement, covering the 3 previous financial years including the
overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the
subject matter of this notice.
Where the potential framework participant is unable for a valid reason to provide the information required, the
authority may accept such other information provided by the potential framework participant as the authority
considers appropriate
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Suppliers responses will be completed within the ITT with the use of the open procedure and exclusion based
on inability to demonstrate ability to service NHSS requirements satisfactorily.
Minimum level(s) of standards required:
(i) mandatory requirement for each potential framework participant to operate to ISO13485:2003
orISO9001:2001 or equivalent
(ii) mandatory requirement for each potential framework participant to be able to supply capacity on either a
mobile or static equipment at point of tender for at least one modality that meets the clinical specifications;
(iii) mandatory requirement that any staff provided meet the minimum requirements set out in the tender
documents.
(iv) mandatory requirements that uptime of systems to be 100 % with the Health Board credited with time in lieu
for any downtime occurring in a contracted period or provided with a pro-rata refund;
(v) mandatory requirement that each potential framework participant agrees to work within relevant industry
guidelines, as set out in the tender documents;
(vi) mandatory requirement that each potential framework participant agreed to meet minimum standards for IT
security and handling of patient identifiable information, as set out in the tender documents;
(vii) mandatory requirement that suppliers must provide evidence and details of Standard Operating Procedures,
as set out in the tender documents;
(viii) mandatory requirement — agree to the RPA/Safety requirements as set out in the ITT;
(ix) mandatory requirement — cleaning and decontamination of all equipment and premises must comply with
HEI & HAI guidance;
(x) mandatory requirement — must be able to burn images to DVD.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 20
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/11/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Additional information:
This Framework Agreement will apply to:
— Golden Jubilee Hospital (National Waiting Times Centre Board),
— NHS 24,
— NHS Ayrshire and Arran,
— NHS Borders,
— NHS Dumfries and Galloway,
— NHS Education of Scotland,
— NHS Fife,
— NHS Forth Valley,
— NHS Grampian,
— NHS Greater Glasgow and Clyde,
— NHS Health Scotland,
— NHS Highland,
— NHS Lanarkshire,
— NHS Lothian,
— NHS Orkney,
— Healthcare Improvement Scotland,
— NHS Shetland,
— NHS Tayside,
— Scottish Ambulance Services,
— The Common Services Agency for the Scottish Health Service,
— The State Hospitals for Scotland.
Scottish Hospices and the following further authorities: Scottish Further Education Colleges and Higher
Education Institutions and members of Advanced Procurement for Universities and Colleges (APUC Ltd).
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’)acting
through its division Procurement, Commissioning and Facilities, is undertaking this procurement on behalf of
all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. Authority or other NHS
Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established
pursuant to the new Public Bodies (Joint Working) Scotland Act 2014
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24785. For more information
see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24785. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that potential framework participants agree to support the concept, provision and ongoing development of
community benefits provision in relation to this framework.
Potential framework participants are required to agree to this mandatory requirement. They are also requested to provide a brief summary
of the community benefits that have recently been delivered within NHS Scotland, if at all, and also what impact and outcomes these have
achieved.
Potential framework participants are required to summarise any proposed community benefits that will be developed and delivered as part
of this contract is successful, or, alternatively potential framework participants confirm they will engage with the NHS Scotland’s
Community Benefit Gateway( CBG ). This gateway, developed through requests from suppliers seeking opportunities to support the
delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free
and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be
used for tracking and reporting and is approved compliant route to the realisation of community benefits.
For further information please visit -
https://www.nss,nhs,scot/procurement-and-logistics/sustainability/access-our-community-benefit-gateway/
(SC Ref:746524)
VI.4) Procedures for review
VI.4.1) Review body
Sherriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: edinburgh@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made)
applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information,
a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which
the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The
bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into
the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to
an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the
setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the
Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to the award of damages.
VI.5) Date of dispatch of this notice
05/10/2023