Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southampton Solent University
East Park Terrace
SOUTHAMPTON
SO140YN
UK
Contact person: Linda Tyrrell
Telephone: +44 2382013000
E-mail: linda.tyrrell@solent.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: https://www.solent.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/solent/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/solent/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CONTRACT FOR GROUNDS MAINTENANCE SERVICES
Reference number: 23.E&F.56
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The University has a requirement to appoint a Supplier for provision of Grounds Maintenance Services across four main sections - City Campus Academic, City Residences, Warsash Campus and Satellite Sites.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
City Campus Academic, City Residences, Warsash Campus and Satellite Sites.
II.2.4) Description of the procurement
Supply of a Grounds Maintenance Services across four main sections - City Campus Academic, City Residences, Warsash Campus and Satellite Sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2024
End:
31/01/2026
This contract is subject to renewal: Yes
Description of renewals:
This Contract will commence on 1 February 2024 for an initial period of 24 months until 31 January 2026 with the option to extend the Agreement for 24 months until 31 January 2028 subject to satisfactory performance of the supplier.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
n accordance with the Public Contracts Regulations 2015. To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University's discretion be accepted and allowed to override a credit score classed as below expectation (49-26). A Creditsafe rating classed as Poor (25 or below) will be assessed as a fail and the bid will not be evaluated further. Further details are provided in the ITT. Minimum level(s) of standards possibly required: Organisations are advised that the following minimum insurance levels are required:
- Employers Liability 5 000 000 GBP,
- Public Liability 5 000 000 GBP,
- Product Liability 2 000 000 GBP.
For organisations with insurance levels in currencies other than GBP, equivalent currency standards at the time of submission will apply.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
09/11/2023
Local time: 13:00
Information about authorised persons and opening procedure:
Procurement Services
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Requests for clarifications can only be requested until 24th October 2023 via the In-Tend portal correspondence facility.
Solent University is not bound to accept the lowest offer or any tender in full or in part. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. https://in-tendhost.co.uk/solent. If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number 23.E&F.56. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below:
1) Log In;
2) My Tenders;
3) View Tender Details;
4) View Documents;
5) Browse and Upload each part of your response;
6) Once all your response documents are uploaded and displayed in the - My Documents for Return - use - Submit My Return. Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the Intend portal by the 9th November 2023 by 12 noon. In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University Procurement Services Team.
VI.4) Procedures for review
VI.4.1) Review body
CEDR
00 St. Paul's Churchyard, London
London
EC4M 8BU
UK
Internet address(es)
URL: https://www.solent.ac.uk
VI.5) Date of dispatch of this notice
05/10/2023