Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
CPS
102 Petty France
London
SW1H 9EA
UK
E-mail: commercialsoftware@cps.gov.uk
NUTS: UK
Internet address(es)
Main address: https://cps.bravosolution.co.uk/web/login.html
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Transfer and storage of Multimedia and Data
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Project Name: CPS File Transfer System
Project Reference: PR 2023 004
1. Introduction
On Wednesday 4th October, The Crown Prosecution Service is launching a tender opportunity for a contract to provide a Multimedia Transfer and Storage system for the Crown Prosecution Service. The tender will run until closing on 3rd November 2023.
It is proposed that the winning bidder implement the chosen solution in time to commence a period of ‘dual running’ with the incumbent supplier’s solution from 1st April 2024 for a period of 4 months until 30th July 2024.
During this transition stage, the supplier will be expected to implement their system, work with the incumbent supplier to facilitate a smooth transition of service and to enable a seamless transfer of live case data from the current system into the new solution.
The contract is proposed to be for a 3-year period, with 2 further options to extend, each by a period of 12-months, making 5 years in total. The CPS reserve the right to change the contract length before final contract signing with the winning bidder.
This Contract will be between the successful Supplier and the Authority.
The Contract is for the provision of a Multimedia Transfer and storage system PR 2023 004 is for being conducted under the CCS Mid-Tier Contract terms which will govern any resultant Contract.
The Authority is managing this Procurement in accordance with the Public Contracts Regulations 2015.
The Authority is using an e-Sourcing Suite (Bravo) to manage this Procurement and all communication to prospective bidders will be via this portal. Bidders will need to register directly with the portal via the link below in order to access this tender.
CPS eTendering Service (bravosolution.co.uk) Click the Green Button to Register.
There will be no acceptations to this, unless there are unforeseen technical difficulties, when further instructions will be issued. In the case of registration difficulties, contact with the CPS Commercial Software team can be made at commercialsoftware@cps.gov.uk
Once registered for the system, the opportunity can be accessed at; https://cps.bravosolution.co.uk/go/90004315018AFCBA9DFF
No hard copy documents will be issued and all communications with the Authority (including the submission of Tenders) will be conducted directly through the portal. Potential Providers must ensure that the details of the point of contact nominated on the portal are always accurate as the Authority will not be under any obligation to contact anyone other than the nominated person.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72000000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
Multimedia Transfer and Storage System
II.3) Estimated date of publication of contract notice:
06/10/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Project Name: CPS File Transfer System
Project Reference: PR 2023 004
2. Further information: Crown Prosecution Service (CPS)
The CPS is responsible for prosecuting most cases heard in the criminal courts in England and Wales. It is led by the Director of Public Prosecutions and acts independently on criminal cases investigated by the police and other agencies.
We have more than 6,000 highly trained staff whose duty is to make sure the right person is prosecuted for the right offence, and that trials are fair so that offenders are brought to justice whenever possible. We are proud to be recognised as a leading employer, committed to supporting a diverse and inclusive workforce that reflects the community we serve.
The CPS:
• decides which cases should be prosecuted – every charging decision is based on the same two-stage test in the Code for Crown Prosecutors which;
• determines the appropriate charges in more serious or complex cases, and advises the police during the early stages of investigations;
• prepares cases and presents them at court; and
• provides information, assistance and support to victims and prosecution witnesses.
How we are organised and operate
The CPS operates across England and Wales, with 14 regional teams prosecuting cases locally. Each of these 14 CPS Areas is headed by a Chief Crown Prosecutor (CCP) and works closely with local police forces and other criminal justice partners.
CPS Areas deal with a wide range of cases. The majority are less serious cases and are heard in the magistrates’ courts, while the most serious cases are heard in the Crown Court. CPS Direct, with prosecutors based across England and Wales, provides charging decisions to police forces and other investigators 24 hours a day, 365 days a year.
There are also three Central Casework Divisions which deal with some of the most complex cases we prosecute. They work closely with specialist investigators from a range of organisations, including the National Crime Agency, HM Revenue and Customs and the Independent Police Complaints Commission, as well as with police forces across England and Wales.
These three specialist divisions, each headed by a Head of Division (equivalent to a CCP), are:
• International Justice and Organised Crime Division
• Special Crime and Counter Terrorism Division; and
• Specialist Fraud Division.
In addition, CPS Proceeds of Crime is a dedicated division responsible for all restraint, enforcement and serious confiscation work. All operational divisions are supported by our headquarters directorates.
Our values
We will be independent and fair
We will prosecute independently, without bias and will seek to deliver justice in every case.
We will be honest and open
We will explain our decisions, set clear standards about the service the public can expect from us and be honest if we make a mistake.
We will treat everyone with respect
We will respect each other, our colleagues and the public we serve, recognising that there are people behind every case.
We will behave professionally and strive for excellence
We will work as one team, always seeking new and better ways to deliver the best possible service for the public. We will be efficient and responsible with tax-payers' money.
Equality and inclusion
The CPS commitment to inclusion and equality is at the heart of how we work, underpinned by The Equality Act 2010. It is important to us both as an employer and in the way we approach our responsibilities as a prosecuting authority. The two are closely linked – supporting a diverse workforce allows us to provide a better service to the public.
We also value the insight we get from engaging directly with the communities we serve, who provide welcome scrutiny of our work. This inclusive approach means that:
• Effective community engagement builds greater trust with the public, higher victim and witness satisfaction, and better-informed prosecution policy and practice
• The CPS has an inclusive cultur
VI.5) Date of dispatch of this notice
06/10/2023