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II.1.1) Title
Void Property Repair Service Contract 2024 - Multi Lot
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with the other Lots being awarded to the 2nd ranked Contractor in that Lot.
The London Borough of Hillingdon retains the right to award some, all or none of the Lots available.
The Contract is predominantly for general building fabric repairs in all trades to Hillingdon's properties and dwellings including outbuildings in accordance with the Employers Requirements.
The types of works ordered will generally include but not limited to those as stipulated within the Employers Requirements document.
II.1.5) Estimated total value
Value excluding VAT:
33 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with other Lots being awarded to the 2nd ranked Contractor
Lot No: Lot 1 North (Area A)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with the other Lots being awarded to the 2nd ranked Contractor in that Lot.
The London Borough of Hillingdon retains the right to award some, all or none of the Lots available.
The Contract is predominantly for general building fabric repairs in all trades to Hillingdon's properties and dwellings including outbuildings in accordance with the Employers Requirements.
The types of works ordered will generally include but not limited to those as stipulated within the Employers Requirements document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please visit www.capitalesourcing for more details
Lot No: Lot 2 Central (Area B)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with the other Lots being awarded to the 2nd ranked Contractor in that Lot.
The London Borough of Hillingdon retains the right to award some, all or none of the Lots available.
The Contract is predominantly for general building fabric repairs in all trades to Hillingdon's properties and dwellings including outbuildings in accordance with the Employers Requirements.
The types of works ordered will generally include but not limited to those as stipulated within the Employers Requirements document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
11 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 3 South (Area C)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with the other Lots being awarded to the 2nd ranked Contractor in that Lot.
The London Borough of Hillingdon retains the right to award some, all or none of the Lots available.
The Contract is predominantly for general building fabric repairs in all trades to Hillingdon's properties and dwellings including outbuildings in accordance with the Employers Requirements.
The types of works ordered will generally include but not limited to those as stipulated within the Employers Requirements document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 4 Reserve back up Contractor (All areas)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
The London Borough of Hillingdon retains the right not to award Lot 1, Lot 2, Lot 3 or the Reserve Lot to one single contractor. If the Council determines that they wish to have different Contractors for each Lot and If the same Contractor is ranked 1st in multiple Lots, they will be given the option to select which Lot is their preference with the other Lots being awarded to the 2nd ranked Contractor in that Lot.
The London Borough of Hillingdon retains the right to award some, all or none of the Lots available.
The Contract is predominantly for general building fabric repairs in all trades to Hillingdon's properties and dwellings including outbuildings in accordance with the Employers Requirements.
The types of works ordered will generally include but not limited to those as stipulated within the Employers Requirements document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and / or abandon this procurement exercise at any time and / or award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and / or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants / tenderers risk.