Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467539600
E-mail: SocialCareCPSS@aberdeencity.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeencity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
2023 - Aberdeen City - Whole Family Support Services
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Aberdeen City Council is seeking to commission whole family support services.
The aim is to provide a more integrated approach of support provisions to children, young people (0-18 years) and families whose home address is within the Aberdeen City boundary and times when a child is living outside on a temporary basis. To strengthen and coordinate early intervention services to children, young people, and families with the following needs:
-Families exposed to trauma
-Children in conflict with the law
-Children on the edge of care
-Children with disabilities
As part of the stakeholder engagement, those with lived experience were asked to complete a short questionnaire (supported by their services). The themes which were identified as important to those with lived experience included:
-Support Services in community
-Emotional support for parents and children
-Affordable activities for Children
-Financial and practical support
-Support with children who are not attending school
-Early mental health support
-Support with sensory needs and children with neurodiversity/ learning disability
The contract term is for two years with a three-year optional extension (2+1+1+1).
II.1.5) Estimated total value
Value excluding VAT:
7 036 312.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Fit Like Family Wellbeing
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City
II.2.4) Description of the procurement
Aberdeen City Council require a Service Provider to provide a service for:
1.Fit Like Family Wellbeing Team
2.New Scots Early Involvement Support
The Service Provider will work with the Fit Like Partnership to deliver on the core aims and principles in a coordinated integrated system of support. Meeting families where they are at and offer support with a family first, strength-based approach.
The Service Provider will provide targeted help for families, children and young people which reduce the need for social work by supporting their identified needs, including but not limited to:
-Parenting routines and boundaries, financial concerns, lack of access to employability skills, unsatisfactory living conditions and low-level mental health issues impacting on confidence and self-esteem.
-Providing whole family support to families with children who have unmet additional support needs which are social in nature and require support to avoid escalation into Social Work with Disabilities team. Working in collaboration with local improvement groups to improve pathways and support for children and their families with ASN & Disabilities. Examples of the level of need include (but are not limited to):
-a young person/child and family with a diagnosis/awaiting diagnosis;
-where there is more than one child/young person in the household with a disability;
-where parents need help in managing routines. These services are not aimed at children and young people who could be described as “struggling at school”.
-Supporting children and young people to re-engage with education/life when their mental health/life circumstances get in the way
-Support to young people who are impacted directly or indirectly by alcohol and substance use
-Children & Young people Mental health issues (anxiety & Low mood) & emotional regulation support
-Family Stress, behavioural support needs, child parent violence, self-injury
-Access to social activities, peer interaction
-Sibling needs – whole family support
-Separated Families, working across households and considering the needs of blended families and their children’s needs.
-Families advocating their child’s needs and navigate the systems to ensure that they can access the right support.
-Practical help, and transport support.
-Financial advice supporting families access wider care services
-Linking in with community supports to facilitate soft touch connection for parents
II.2.6) Estimated value
Value excluding VAT:
3 079 613.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial term is for two years, above figure is based on a maximum 5 years. The contract will be 2+1+1+1.
Core Annual funding is GBP577000 per annum. Years 1 and 2 include additional funding of GBP194613 in relation to the support of New Scots.
Lot No: 2
II.2.1) Title
Targeted Family Support
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City
II.2.4) Description of the procurement
Aberdeen City Council require targeted help for families, children and young people services are those which reduce the need for social work Intervention with children, young people and their families by supporting those:
-at the margin of statutory social work involvement
-at risk of becoming looked after by the local authority and/or subject to compulsory measures from the Children's Panel
-who need continued support following a period of social work involvement
-Children/young people in Conflict with the Law
Based on current service provision and an expectation that more efficient ways of working will generate more capacity, Service Providers will be expected to work with a minimum of 93 services users at any one time.
II.2.6) Estimated value
Value excluding VAT:
2 002 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Annual contract value GBP400500. Initial two year term, plus 3x1 year optional extensions, i.e., 2+1+1+1.
Above estimated value figure of GBP2002500 is maximum contract value for full 5 years.
Lot No: 3
II.2.1) Title
Priority Families
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City
II.2.4) Description of the procurement
Aberdeen City Council is seeking to procure a Priority Families Service.
The key aim is to:
Improve whole family outcomes through the delivery of family intervention support to families affected by complex and multiple issues which impact on their life outcomes.
Families will be resident in Aberdeen City Council tenancies and be affected by a range of adverse issues and life experiences which impact on their ability to achieve successful life outcomes. The service will provide a significant opportunity for referred families to take time to reflect, assess and commit to proactively build on their strengths to make the necessary changes to improve their lives.
Referral criteria will typically include anti-social and/or risk-taking behaviour including exploitation, offending, poor mental health/long- term low mood significantly impacting on self-motivation, family functioning and ability to carry out tasks, family breakdown, child/adult conflict, low school attendance and exclusions, communication issues, social isolation, trauma and poor parenting experience.
There are 3 key features to the model to which the successful Service Provider will adhere:
1.Intensive and consistent support by a dedicated Practitioner, appropriate to the level of assessed need.
2.Small caseloads to ensure Practitioners have the necessary capacity and time to dedicate to families and avoid drift.
3.A persistent, assertive and practical, hands-on approach to sustaining engagement, support and continued progress.
II.2.6) Estimated value
Value excluding VAT:
1 954 199.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The above estimated value figure is for 5 years. Years 1 and 2 include additional funding of GBP164199 to provide support New Scots.
Annual Core Funding is GBP
2+1+1+1
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Bidders must confirm that they are appropriately registered with the Care Inspectorate for the services required.
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described. A minimum of two examples will be required.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
Open Procedure.
The contract will be awarded using MEAT. Quality to Price ratio is 80:20
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-009525
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
1.The Council shall obtain a Creditsafe credit check and will score bidders accordingly:
71 - 100 Very Low Risk – Accept
51 - 70 Low Risk - Accept
30 - 50 Moderate Risk – subject to further discussion internally with the option to reject.
21-29 High Risk – subject to further discussion internally with the option to reject.
1-20 Very High Risk – Reject.
*The following applies if no credit check can be undertaken:
2. Please state current turnover (if contract value is over 50% of reported turnover, further discussion will be had internally with the option to reject).
3. If you are under no obligation to publish accounts on Companies House and/or do not have a comprehensive credit rating then provide audited financial accounts for the previous two years. Both quick and current ratios should be a minimum of 1:1.5 for the two successive years. Bidders whose ratios do not meet the minimum criteria will be rejected. Bidders who can provide audited accounts but chose not to do so shall be rejected.
4. Bidders who have been trading for less than one year and cannot provide audited accounts must submit the cash flow for the current year and a letter from the bank outlining the current cash and credit position for the current year and subsequent year. This will be subject to internal discussion with the option to reject.
5. If bidder still does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their submission is supported by a parent company guarantee.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s Liability Insurance = GBP10m
Public Liability Insurance = GBP5m
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25296. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Specific Community Benefits objectives for this procurement are as follows:
-Fair Work First (FWF)
-Carbon Reduction
-Support for Kinship Carers (Lots 1 and 2)
(SC Ref:746207)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Castle Street
Aberdeen
AB10 1WP
UK
Telephone: +44 1224657200
Internet address(es)
URL: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
09/10/2023