Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
UK
Contact person: Nicola Young
E-mail: Nicola.Young@eastdunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.eastdunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EDC/2023/3669 ASN Summer Play Scheme
II.1.2) Main CPV code
85312120
II.1.3) Type of contract
Services
II.1.4) Short description
East Dunbartonshire Council wish to establish a contract for the delivery of a Summer Play Scheme for Primary School aged children with Additional Support Needs (ASN).
The play scheme will run annually during the school summer holidays at the new Woodland View ASN School in Kirkintilloch and cater for circa 90 children over the 6/7 weeks of the school holiday period in July and August each year.
The award of the ASN play scheme at Woodland View will be for an initial period of thirty-three (33) months with the option for a further two (2) twelve (12) month extensions.
II.1.5) Estimated total value
Value excluding VAT:
1 128 825.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM81
II.2.4) Description of the procurement
The ASN play scheme requires the supplier to work with primary school aged children who have a wide range of moderate and complex learning needs – this may also involve medical and personal care.
Due to the complexity of the children’s needs and to ensure child safety and wellbeing at all times, the supplier must have both experience and knowledge of working with children who have moderate and complex learning needs.
The play scheme must be operational for all full weeks of the school summer holidays. The service provision hours of operation are from 10.00am-3.00pm each day – Monday to Friday.
The upper limit for numbers of children attending each day would be 45. There would be a requirement to register with the Care Inspectorate for this service – maximum number of children being 45.
The staff / child ratio will be 1:1 in most cases but for those children with a very high level of need, this would be 2 adults to 1 child. For those children with more moderate learning needs, this ratio could be 1:2 (1 adult to 2 children).
The children would be working in groups / zones and not solitary 1 to 1.
There are 90 primary school aged children on the roll at Woodland View School, EDC would like to offer up to 15 days but no less than 10 days of holiday childcare per child. There would also be places available for children attending who attend Enhanced Learning Resources (ELR – Tier 2 provision) within East Dunbartonshire through a Request for Assistance process.
The supplier must provide a range of play experiences for all children attending, there should be opportunities for both indoor and outdoor play.
The activities must be suitable for each child’s age and stage of development. Possible examples of activities are as follows:- art / craft, sports, drama, music, dancing, baking.
The supplier is responsible for providing a healthy lunch for children, dietary requirements must be taken into account including allergies, food intolerances as well as children who require specific support with feeding – e.g. peg feeding, blenderised diets.
The supplier will have access to the kitchen at the venue or may arrange outside catering.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2023
End:
31/08/2026
This contract is subject to renewal: Yes
Description of renewals:
Two (2) Twelve (12) month extensions at East Dunbartonshire Councils sole discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to have a minimum yearly “specific” turnover of 500,000.00 GBP for the last three (3) years in the business area covered by the contract.
Minimum level(s) of standards required:
A minimum yearly “specific” turnover of 500,000.00 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Bidders responses should include specific examples of their experience providing a range of learning experiences to children who have moderate and complex learning needs, medical needs & dietary requirements. Please highlight successes, risks, issues and how these were managed.
Bidders are required to have the appropriate knowledge and capability to register the ASN Summer Play Scheme with the Care Inspectorate, please detail what services you currently run either in-house or on behalf of a third party which requires a Care Inspectorate Registration.
Please detail how you monitor & evaluate your service for quality. Your answer should include but not be limited to self-evaluation of stakeholder, staff & children.
Bidders will be required to confirm that their managerial AND Playworker staff have relevant educational and professional qualifications.
Minimum level(s) of standards required:
A service registered with the Care Inspectorate.
Employees who are registered with a regulatory body like (The Scottish Social Service Council (SSSC) or another recognised regulatory regularity body and hold or be working towards recognised qualifications relevant to their role.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will be governed by EDC Terms & Conditions for Delivery of ASN Summer Play Scheme which are included within the tender pack and available to download from PSC:
“EDC20233669 ASN Summer Play Scheme Terms & Conditions”
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-002915
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/11/2023
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated rerun of this procurement in August 2028.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=746743.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Potential Providers are encouraged to offer a contribution towards Community Benefits, which will be provided as part of the contract. Therefore, please describe the Community Benefits that your organisation commits to deliver.
Opportunities for community benefits may include:
1. Education support initiatives.
2. Working with schools, colleges, universities to offer work experience or educational/professional advice.
3. Community engagement events or providing value to the local community.
(SC Ref:746743)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=746743
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sherriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
09/10/2023