Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Telephone: +44 3451550000
E-mail: dawn.watson@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=746998
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=746998
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Education Grass Sports Pitch Maintenance
Reference number: CW0042
II.1.2) Main CPV code
77320000
II.1.3) Type of contract
Services
II.1.4) Short description
Maintenance at various schools with different types of grass pitches which require maintenance work to be planned and carried out at different times and seasons
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45112720
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
Fife Council is seeking to establish a single supplier framework for the maintenance of grass sports pitches. The requirement for this service covers various schools with different types of grass pitches which may require varying degrees of maintenance work to be planned and carried out at different times and seasons
II.2.5) Award criteria
Criteria below:
Quality criterion: Method Statement
/ Weighting: 60
Quality criterion: Health and Safety
/ Weighting: 20
Quality criterion: Community Benefits
/ Weighting: 15
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
option of 2 x 12 month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
"Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015."
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4A2b We can exclude you from this procurement if you are not a member of the
Grounds Management Association Formerly Institute of Groundsmanship IOG
Or equivalent
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Questions 4B5a 4B5b 4B5c Insurance
Question 4B6 Ratio
Minimum level(s) of standards required:
Questions 4B5a 4B5b 4B5c Insurance
Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement.
GBP10m Employers Liability
GBP5m Public Liability
GBP250k Professional Liability Insurance
Vehicle Insurance evidence for contracts where vehicles used
Question 4B6 Ratio
A Liquidity will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their
Current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.4 Supply Chain
4C6 Qualifications
4C9 Plant and Tools
Minimum level(s) of standards required:
4C.4 Supply Chain
Please provide a statement of the relevant supply chain management and /or tracking systems used
4C6 Qualifications
You must hold the following (please provide supporting documentation)
PA1 and PA6 Chemical Spraying Application
Horticulture Tractor with Trailed/Mounted Implements and PTOs
(Or equivalent)
4C9 Plant and Tools
Suppliers will be required to demonstrate that they have or access to the relevant plant and tools. To carry out required maintenance as per specification and to comply with Health & Safety, including but not limited to following machinery
Verti Drainer / Shockwave/ Earth Quaker
Slitter
Top Dresser
Fertiliser Spreader
And any other relevant plant & tools
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/11/2023
Local time: 12:30
Place:
Fife
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=746998.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers shall provide a Community Benefits delivery plan/ methodology as part of their tender submission, fully describing how they would intend to:-
Provide support for training and employment by:
Engage with the targeted unemployed persons and demonstrate an understanding of their employment-related needs;
Engage with or provide the employability services required to support the targeted unemployed persons;
Work with their sub-contractors and suppliers who will provide the training placement and employment opportunities;
Ensure that each employed individual has a high-quality experience maximising their chances of gaining and sustaining longer term future employment, describing the likely various stages of involvement and support to be given
and/or
Support for community projects and charities
(SC Ref:746998)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=746998
VI.4) Procedures for review
VI.4.1) Review body
KIrkcaldy Sheriff Court
Kirkcaldy
UK
VI.5) Date of dispatch of this notice
10/10/2023