Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement.procurementservice@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electrical Integrator and Cable Management System for Shoreside Power - Portsmouth International Port
II.1.2) Main CPV code
31000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified contractors to provide design, supply (including procurement, fabrication/assembly, factory testing, delivery to site), installation, commissioning and maintenance of the electrical equipment for the high voltage shore power system at Portsmouth International Port (PIP).
The awarded contractor will be responsible for the electrical equipment for the high voltage shore power system from the incoming supply at the port boundary to shore connection and CMS. This includes:
• Electrical integration of equipment including, but not limited to, shoreside sub-stations, transformers, frequency convertors, switch boards.
• Cable management system (CMS) for the vessel connection system, usually comprising, but not limited to connection cabinet, dispenser(s), cables and plug system.
The awarded contractor will be responsible for sub-contracting any specialist works, such as CMS.
The council is aiming to award two contracts on 19th December 2023 to the preferred bidder:
1. CONTRACT FOR DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF EQUIPMENT - Value range of £12 - £14m. Following award the contract will start late Dec 2023 /early Jan 2024, with design complete by end of Q1 2024. This will be followed by an 11-month period for manufacture, supply & installation, with a further month for testing & commissioning, completing by 31st March 2025. Contract form will be NEC 4 Engineering and Construction Contract (EEC) with Option A.
2. CONTRACT TO PROVIDE ONGOING MAINTENANCE & SERVICING OF EQUIPMENT - Value is in the range £10,000 - £15,000 per annum. The initial period is for 3 years in the range of £30,000-£45,000. An option to extend for a further 7 years, to a maximum total 10-year term would be in the range of £100,000 - £150,000. Contract form will be NEC 4 Term Service Contract (TSC) with Option A.
It is the council's clear preference for the successful Tenderer to enter into a contract on the basis of these terms and conditions, which have not been subject to any material changes.
Where changes are proposed that significantly alter the relative commercial and risk positions of the parties to the detriment of the council, this will result in significantly lower scores for this section of the proposal and may even result in bids being set aside in their entirety.
Site visits will be held at the Port on Monday 16th and Tuesday 17th October 2023 starting at 11.00am. Places to be booked via the correspondence function of Intend.
The procurement process will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).
The procurement timetable:
• Contract notice published on FTS - Tuesday 10th October 2023
• Tender documents on In-tend - Tuesday 10th October 2023
• Site visits - Monday 16th and Tuesday 17th October 2023 (Virtual visit available on Thursday 19th October 2023)
• Deadline for clarification - Tuesday 7th November 2023 @ 23:59
• Tender return deadline - Tuesday 14th November 2023 @ 14:00
• Notification of Award - Friday 8th December 2023
• Standstill period - 8th - 18th December 2023
• Contract award - Tuesday 19th December 2023
• Start of contract - Latest Friday 5th January 2023
The deadline for clarifications is Tuesday 7th November 2023 (23:59) and the deadline for submission of tenders is Tuesday 14th November 2023 (14:00) via the Council's e-sourcing system InTend, which is accessible via: https://intendhost.co.uk/portsmouthcc/aspx/home.
The system will be used to administrate the procurement process in its entirety, guidance documentation is available via the link above.
II.1.5) Estimated total value
Value excluding VAT:
14 150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31100000
31200000
31300000
31600000
42410000
50532000
51110000
51230000
71323100
71328000
71334000
71356000
71632200
71700000
73300000
II.2.3) Place of performance
NUTS code:
UKJ31
Main site or place of performance:
Portsmouth International Port
II.2.4) Description of the procurement
BACKGROUND
Portsmouth International Port has been awarded £19.8m from the Zero Emissions Vessels and Infrastructure competition (ZEVI), funded by the UK Government and delivered in partnership with Innovate UK.
The grant will allow the port to embark on a ground breaking decarbonisation project to build and operate a new shore power system serving the 3 largest and busiest berths at PIP, meeting the operational needs of the port and ensuring seamless compatibility with different ship types by March 2025.
SSEN have been secured to provide 15MVA to the port boundary.
The shoreside power project construction will be managed via a Civils Contractor (to be appointed) following the completion of a detailed design. The civils contractor will be responsible for the construction phase of the project including coordinating with the awarded contractor on the installation of electrical components.
WARRANTY OF EQUIPMENT
Warranty of equipment - The initial term will be required for 3 years with possibility of extending the term by a further 2 years to a maximum of 5 years in increments to be agreed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
14 150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 136
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Service and maintenance contract - The initial contract term will be for 3 years with possibility of extending the term by a further 7 years to a maximum total term of 10 years in increments to be agreed, subject to the agreement and performance of both parties.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/11/2023
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If the Service & Maintenance contract is awarded and no
extension options are taken up a further notice is likely to be published in September 2027. This will be dependent on the nature of future requirements and the need for a new contract.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WCA 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
10/10/2023