Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Herefordshire and Worcestershire Health and Care NHS Trust
2 Kings Court, Charles Hasting Way,
Worcester
WR5 1JR
UK
Contact person: Jodie Galbraith
Telephone: +44 01905681930
E-mail: jodie.galbraith1@nhs.net
NUTS: UKG1
Internet address(es)
Main address: https://www.hacw.nhs.uk/
Address of the buyer profile: https://www.hacw.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Risk Assessments and Associated Advisory/Consultancy Services and Fire Safety Training
Reference number: T.HACW.045
II.1.2) Main CPV code
75251110
II.1.3) Type of contract
Services
II.1.4) Short description
The Trust operates at a range of premises and has offices and other buildings and facilities<br/>across the county from which its staff and employees are engaged and work. Therefore, the<br/>Trust, as the duty holder, will engage with the Contractor/s, as the specialist Services<br/>provider/s to fulfill its duty of care therein; in providing Fire Safety Training, Risk<br/>Assessments and associated ad hoc Consultancy/Advisory Services.<br/>The Tender will be Tendered as two lots; lot one will be “Fire Risk Assessments and<br/>Associated Advisory/Consultancy Services and lot two will be “Fire Safety Training” Each<br/>Supplier can apply for one or more lots.<br/><br/>This opportunity is available to view on Atamis e-tendering system.<br/>If you are not registered on the Atamis e- tendering portal please follow this welcome link to<br/>register<br/>https://health-family.force.com/s/Welcome<br/>Please also see the below link to the supplier user guide <br/>https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf to support you in your
II.1.5) Estimated total value
Value excluding VAT:
337 125.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
5. Lot 1- Fire Risk Assessments and Associated Advisory/Consultancy Services
II.2.2) Additional CPV code(s)
75251110
71317210
II.2.3) Place of performance
NUTS code:
UKG1
II.2.4) Description of the procurement
A formal programme of Fire Risk Assessments will be drawn-up with the Contractor as part of the Annual Programme of scheduled activity; a comprehensive evaluation of all areas of each premises based upon every 12 months for in-Patient facilities and every 18 months for non-in-patient facilities. The Trust currently provides Fire Risk Assessments to the Worcestershire sites only and not the Herefordshire locations or those detailed as not our property within the tender documents.<br/><br/>The Trust will also require additional Advisory and/or Consultancy Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 x 12 month periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
6. Lot 2-Fire Safety Training
II.2.2) Additional CPV code(s)
75251110
71317210
II.2.3) Place of performance
NUTS code:
UKG1
II.2.4) Description of the procurement
The Trust anticipates that as part of the scheduled services, a formal programme of delivery of Fire Safety Training will be drawn-up with the Contractor on an annual basis. High Risk Training is to be delivered in discrete two hour sessions; all sessions of other such training will last for one hour. Training session sizes are dependent on location; however Community sessions (low/medium risk staff only) usually hold up to around a maximum of 30 delegates and Inpatient sessions (can be a mix of high, low and medium risk staff) holds up to around a maximum of 15 delegates.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 x 12 month periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/11/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/11/2023
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
UK
Internet address(es)
URL: https://www.england.nhs.uk/
VI.5) Date of dispatch of this notice
12/10/2023