Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
Contact person: Frances McGuire
Telephone: +44 1313303773
E-mail: frances.mcguire@prisons.gov.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SPS-02164 Janitorial Supplies for SPS: Multi-Lot
Reference number: SPS-02164
II.1.2) Main CPV code
39830000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Scottish Prison Service (SPS) requires a supplier(s) to provide a varied range of Janitorial Supplies to SPS Sites across Scotland. This shall include but not limited to the following:
Lot 1 Janitorial Products - janitorial hardware e.g. mop, bio-hazard products and chemical products; and
Lot 2 Paper Products - paper goods e.g. toilet tissue.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Janitorial Products
II.2.2) Additional CPV code(s)
39830000
24000000
33700000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
SPS has commenced this procurement process with the intention of awarding a single supplier contract (Lot 1).
The procurement will follow the Restricted Procedure.
This Contract Notice includes a Single Procurement Document (SPD) which is available to bidders via the Public Contracts Scotland Tender (PCS-T) portal an e-Tendering System. This can be accessed via the Public Contracts Scotland (PCS) website.
SPS have also included supporting documentation outlining bidder requirements.
The evaluation of the SPD will be carried out by SPS which will identify shortlisted bidders who will then be provided with an Invitation to Tender (ITT) Maximum five (5).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend the contract for a further 48 months.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
It is intended to invite a maximum of five (5) bidders to the Invitation to Tender stage. These bidders shall have:
a) Submitted a compliant submission, comprising the completed SPD;
b) Satisfied the relevant selection criteria under the exclusion grounds;
c)Achieved the required standards with respect to:
(i) Minimum Standards of Eligibility - provided evidence of capability of managing a multi-site contract;
(ii) Services - provided evidence demonstrating an acceptable level of technical or professional ability;
d) Gained a PASS in respect of the financial and economic evaluation;
e) Quality Management is demonstrated; and
f) Achieved the first, second, third, forth and fifth highest total weighted scores.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Full details can be accessed via PCS-T.
Lot No: 2
II.2.1) Title
Paper Products
II.2.2) Additional CPV code(s)
33761000
33760000
33763000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
SPS has commenced this procurement process with the intention of awarding a single supplier contract (Lot 2).
The procurement will follow the Restricted Procedure.
This Contract Notice includes a Single Procurement Document (SPD). which is available to bidders via the Public Contracts Scotland Tender (PCS-T) Portal an e-Tendering System. This can be access via PCS. SPS have also included supporting documentation outlining bidder requirements
The evaluation of the SPD will be carried out by SPS which will identify shortlisted bidders who will then be provided with an Invitation to Tender (ITT) maximum five (5).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend the contract for a further 48 months.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
It is intended to invite a maximum of five (5) bidders to the Invitation to Tender stage. These bidders shall have:
a) Submitted a compliant submission, comprising the completed SPD;
b) Satisfied the relevant selection criteria under the exclusion grounds;
c)Achieved the required standards with respect to:
(i) Minimum Standards of Eligibility - provided evidence of capability of managing a multi-site contract;
(ii) Services - provided evidence demonstrating an acceptable level of technical or professional ability;
d) Gained a PASS in respect of the financial and economic evaluation;
e) Quality Management is demonstrated; and
f) Achieved the first, second, third, forth and fifth highest total weighted scores.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Full details can be accessed via the PCS-T Portal.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Employers Liability insurance GBP5m
Public Liability insurance GBP5m
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
SPD Question 2.2 Services Pass/Fail
SPD Question 2.3 Key Personnel - Manpower 20%
SPD Question 2.4 Quality Control Logistics 35% (a score of three (3) or less shall result in elimination)
SPD Question 2.5 Business Continuity & Disaster Recovery 20%
SPD Question 2.6 Quality Management 25%
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-025779
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/11/2023
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/11/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Full details of the Guide to Scoring which will be used to evaluated bidders responses can be found in the Instructions to Bidders document on PCS-T.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25366. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
N/A
(SC Ref:747149)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
12/10/2023