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Summary

OCID:: ocds-h6vhtk-040b87
Published by:: Swindon Borough Council
Authority ID:: AA21721
Publication date:: 14 October 2023
Deadline date:: -
Notice type:: Prior Information Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

As part of a programme of fire safety remediate works, Swindon Borough Council intends to replace the doors to 240 Council owned residential flats located in high-risk blocks 10 storeys high.

The successful supplier will be required to supply AND install the doors.

100% Timber doors are required, with 44mm certified core to BS 476 Pt22:1987 or BS EN 1634-1:2014, 1000mm frame width with intumescent strips, and 6 panel lock door panel. Supply will also include locking mechanisms, door hinges, viewers, letter plates, security chain, door closer, drop seal, numbering, glazing, threshold, fanlight (where fitted), side panel (where fitted).

The appointed supplier will be required to provide the Council with full Primary Test Evidence (PTE) from a UK registered testing facility that is 3rd party accredited. The PTE must itemise all the hardware used in the doorset submitted for burns testing, and must be supplied in digital format.

ASSOCIATED WORKS required will include water pipe boxing compartmentation using aluminium U frame metal stud and 15mm fire board (to provide 60 minutes compartmentation) to be plastered and painted.

In addition, the Council requires the replacement (supply and installation) of existing bird netting with fire retardant netting to 6 blocks.

PROVISIONAL PROGRAMME/ TIMETABLE:

• Publish this PIN: 12/10/23

• Supplier expressions of interest received by: 23/10/23

• Supplier feedback required by: 25/10/2023

• Invitation to Tender published: 07/11/23

• Tender Return: 08/12/23

• Evaluation: to 15/12/23

• Internal Approvals: to 05/01/24

• Preferred Bidder checks: to 11/01/24

• Standstill period: 12/01/24 to 22/01/23

• Enter contract: late January 2024

• Mobilisation and on-site commencement: February 2024

Completion will be required by May 2024.

Please note: This is not a call for competition and the procurement remains subject to internal approval. SBC makes no commitment to incorporate any recommendations or suggestions within the final procurement documents, and any information provided is subject to change.

The tender documents, when available, will be issued via the Supplying the South West portal: https://www.supplyingthesouthwest.org.uk/

Interested parties are advised to register in advance.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Swindon Borough Council

Swindon Borough Council, Civic Offices, Euclid Street

Swindon

SN1 2JH

Contact person: Mr Adam Wdowik

E-mail: TenderingHousingProperty@Swindon.gov.uk

NUTS: UKK14

Internet address(es)

Main address: http://www.swindon.gov.uk/

Address of the buyer profile: http://www.swindon.gov.uk/

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fire safety remediation – Supply and installation of fire doors, bird netting, and associated works

Reference number: DN694091

II.1.2) Main CPV code

44221000

II.1.3) Type of contract

Supplies

II.1.4) Short description

Swindon Borough Council wishes to provide advance notification to the market of a forthcoming tender opportunity to appoint a single organisation for the supply and installation of fire doors and bird netting, plus associated works to high rise residential properties in Swindon Borough.

This market assessment is not part of the procurement process, but is purely investigative in nature, to assist the Council in defining its specification and in understanding the level of market interest in this opportunity.

This Notice and advert relates to early market engagement only and is NOT a call for competition (procurement/ tender documents are not available at this time).

Any contracts for services, supplies or works relating to this exercise may be subject to separate procurement processes in accordance with the Public Contracts Regulations 2015 (as amended).

All participants in this event shall be responsible for their own costs (including third party costs) and the Contracting Authority shall have no liability to any participant.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKK14

II.2.4) Description of the procurement

As part of a programme of fire safety remediate works, Swindon Borough Council intends to replace the doors to 240 Council owned residential flats located in high-risk blocks 10 storeys high.

The successful supplier will be required to supply AND install the doors.

ASSOCIATED WORKS required will include water pipe boxing compartmentation using aluminium U frame metal stud and 15mm fire board (to provide 60 minutes compartmentation) to be plastered and painted.

In addition, the Council requires the replacement (supply and installation) of existing bird netting with fire retardant netting to 6 blocks.

PROVISIONAL PROGRAMME/ TIMETABLE:

• Publish this PIN: 12/10/23

• Supplier expressions of interest received by: 23/10/23

• Supplier feedback required by: 25/10/2023

• Invitation to Tender published: 07/11/23

• Tender Return: 08/12/23

• Evaluation: to 15/12/23

• Internal Approvals: to 05/01/24

• Preferred Bidder checks: to 11/01/24

• Standstill period: 12/01/24 to 22/01/23

• Enter contract: late January 2024

• Mobilisation and on-site commencement: February 2024

Completion will be required by May 2024.

The tender documents, when available, will be issued via the Supplying the South West portal: https://www.supplyingthesouthwest.org.uk/

Interested parties are advised to register in advance.

II.3) Estimated date of publication of contract notice:

07/11/2023

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

The Council invites suppliers to express their interest in this opportunity and take part in this early market engagement exercise by emailing tenderinghousingproperty@swindon.gov.uk to register their interest.

Suppliers that respond will be provided with further technical specifications and location/ building details, plus a link to a short questionnaire around supply lead time & mobilisation, availability & capacity, and test certification requirements, for the purposes of helping the Council understand the deliverability of our requirements and appetite for the proposed approach. The Council may wish to conduct further engagement following any responses received, for example to discuss any delivery challenges or risks identified by suppliers.

Subject to internal approvals, it is the Council’s intention that the procurement will follow the Open procedure and will follow the timetable set out above. Supplier feedback/ comment on this procedure and timeline are also invited.

Suppliers interested in taking part in this soft market testing are requested to respond to this PIN by 17:00 on 23/10/2023, with comments (via the questionnaire) to be received by 25/10/2023.

For the avoidance of doubt, no information provided in response to this SMT/questionnaire/event will be used by the Council in assessing providers during any future procurement process.

VI.5) Date of dispatch of this notice

12/10/2023

Coding

Commodity categories

ID	Title	Parent category
44221000	Windows, doors and related items	Builders joinery

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: TenderingHousingProperty@Swindon.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.