Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
Contact person: NEPO
Telephone: +44 1916380040
E-mail: fleet@nepo.org
NUTS: UKC
Internet address(es)
Main address: https://www.nepo.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.open-uk.org/
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tyres, Vehicle Parts, Lubricants, Workshop Equipment & Associated Services
Reference number: NEPO201
II.1.2) Main CPV code
34100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier, multi-lot Framework Agreement for the provision of Tyres, Vehicle Parts, Lubricants & Workshop Equipment for use by contracting authorities throughout the United Kingdom.
The purpose of the prior information notice (PIN) is to provide advance notice to the marketplace of the tendering opportunity and intentions of NEPO to hold market consultation activities with suppliers to help shape the future Framework Agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales.
NEPO intends to publish a soft market testing questionnaire via the Open eTendering system. The questionnaire will be used to assess interest in the tendering opportunity and to gain information and insight from the market to help shape the future NEPO201 Framework Agreement design. The soft market testing questionnaire will be made accessible via the Open eTendering system on 12/10/2023 with a submission deadline of 4 p.m. on 20/10/2023.
Suppliers wishing to access and complete the soft market testing questionnaire must first register on the eTendering system using the following link https://www.open-uk.org.
Guidance for how to create an account search for opportunities and respond are included on Page 4 to 15 within the Supplier's Hub. If you require further support, please email open.support@nepo.org.
In addition, NEPO intends to hold a group market consultation meeting. NEPO intends to hold individual Market Consultation meetings which will be advertised openly via this PIN and will take place on Tuesday 24/10/2023 between 1pm & 3pm. Suppliers can express their interest to attend by completion of the Soft Market Testing Questionnaire.
NEPO anticipates this virtual meeting session will take place via Microsoft Teams. Suppliers wishing to attend the virtual market consultation meetings should be capable of meeting the requirements under any of the applicable lots.
Attendance at market consultation is optional and does not provide suppliers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement. Please note the above dates may be subject to change depending on availability and supplier uptake.
II.1.5) Estimated total value
Value excluding VAT:
15 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Car & LCV Tyres
II.2.2) Additional CPV code(s)
34351000
50116500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Tyre replacement and repair, 24 hours a day, 7 days a week, 365 days of the year
Lot No: 2
II.2.1) Title
HGV Tyres
II.2.2) Additional CPV code(s)
34352100
50116500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Tyre replacement and repair, 24 hours a day, 7 days a week, 365 days of the year
Lot No: 3
II.2.1) Title
Specialist (agricultural/plant vehicles) Tyres
II.2.2) Additional CPV code(s)
34352300
50116500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Tyre replacement and repair, 24 hours a day, 7 days a week, 365 days of the year
Lot No: 4
II.2.1) Title
Tyres - Full NEPO Requirements
II.2.2) Additional CPV code(s)
34351000
34352100
34352300
50116500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Fully complaint Solution for tyre replacement and repair, 24 hours a day, 7 days a week, 365 days of the year, inclusive of lots 1-3
Lot No: 5
II.2.1) Title
Vehicle Spare Parts (Cars)
II.2.2) Additional CPV code(s)
34320000
34330000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of vehicle parts for a wide range of cars.
Lot No: 6
II.2.1) Title
Vehicle Parts (LCV's & HGV's)
II.2.2) Additional CPV code(s)
34320000
34330000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of vehicle parts for a wide range of light & medium commercial & heavy goods vehicles.
Lot No: 7
II.2.1) Title
Other Specialist Vehicle Parts
II.2.2) Additional CPV code(s)
34320000
34330000
34390000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of vehicle parts for a wide range of heavy goods, specialist and grounds maintenance vehicles.
Lot No: 8
II.2.1) Title
Vehicle Lubricants
II.2.2) Additional CPV code(s)
09211100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of vehicle lubricants for a wide range of cars, light & medium commercial, heavy goods, specialist and grounds maintenance vehicles.
Lot No: 9
II.2.1) Title
Workshop Ancillaries and Consumables
II.2.2) Additional CPV code(s)
34000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of workshop ancillaries and consumables including batteries and sundries for a wide range of cars, light & medium commercial, heavy goods, specialist and grounds maintenance vehicles.
Lot No: 10
II.2.1) Title
Workshop Equipment
II.2.2) Additional CPV code(s)
34324000
34326000
34328000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of workshop equipment to aid in the repair/servicing of a wide range of cars, light & medium commercial, heavy goods, specialist and grounds maintenance vehicles.
II.3) Estimated date of publication of contract notice:
18/12/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.5) Date of dispatch of this notice
12/10/2023