Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Ms Arlene Griffin
E-mail: AGriffin@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: https://www.swindon.gov.uk/
Address of the buyer profile: https://www.swindon.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Management and Property Management System
Reference number: DN669177
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Housing Management Software System Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice. Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis The initial contract term will be for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years as stated in the ITT documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 595 827.38
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Housing Management Software System Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Housing Management Software System to cover all the main elements of the business including voids and lettings, rent arrears and tenancy management, repairs and asset management, customer portal and homelessness and housing advice. Swindon Borough Council has just over 10,000 units of accommodation and over 7,000 households on the waiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing software on a daily basis The initial contract term will be for 7 years with an option to extend for a further 3 x 1 years for a potential total contract term of 10 years as stated in the ITT documents.
II.2.5) Award criteria
Quality criterion: Quality - Functional
/ Weighting: 54%
Quality criterion: Quality - Technical
/ Weighting: 4%
Quality criterion: Quality - Technical Walkthrough
/ Weighting: 1%
Quality criterion: Quality - Implementation
/ Weighting: 5%
Quality criterion: Quality - Implementation Plan
/ Weighting: 5%
Quality criterion: Quality - Finance
/ Weighting: 3%
Quality criterion: Quality - Support and Maintenance
/ Weighting: 4%
Quality criterion: Quality - Demo
/ Weighting: 4%
Quality criterion: Quality - Social Value
/ Weighting: 1%
Quality criterion: Quality - System and Information
/ Weighting: 4%
Price
/ Weighting:
15%
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term is 7 years with the option to extend for a further 3 x 1 years, up to 10 years in total.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-031226
Section V: Award of contract
Contract No: DN669177
Title: Housing and Property Management Software
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NEC Software Solutions UK Limited
BizSpace, 1st Floor, iMex Centre, 575-599 Maxted Road,
Hemel Hempstead, Hertfordshire
HP2 7DX
UK
E-mail: psbidmgmt@necsws.com
NUTS: UKK14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 595 827.38
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
SN1 2JH
UK
VI.5) Date of dispatch of this notice
13/10/2023