Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Infrastructure NI
Clarence Court Adelaide Street
Belfast
BT2 8GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfI Transport and Roads Asset Management - Supply and Delivery of Bitumen Binders and Emulsions
Reference number: CfT 5049174
II.1.2) Main CPV code
44100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The department has a requirement for the supply and delivery of various bitumen binders and emulsions for DfI Roads Operations and Maintenance across 3 Lots. Lot 1: Surface dressing products supplied in bulk tanker direct to surface dressing sites and decanted into Roads Operations and Maintenance spray bar tankers. Lot 2: Spray Injection patcher products supplied in manufacturer provided bulk storage tanks based in Roads Operations and Maintenance sites. Lot 3: Asphalt concrete patching edge sealer product supplied in 20KG buckets in 1 tonne pallet loads direct to Roads Operations and Maintenance sites.
II.1.5) Estimated total value
Value excluding VAT:
6 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Surface Dressing Products
II.2.2) Additional CPV code(s)
44113900
44113810
44113800
44113600
44113610
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department has a requirement for the supply and delivery of various bitumen binders and emulsions for DfI Roads Operations and Maintenance across 3 Lots. Lot 1: Surface dressing products supplied in bulk tanker direct to surface dressing sites and decanted into Roads Operations and Maintenance spray bar tankers. Lot 2: Spray Injection patcher products supplied in manufacturer provided bulk storage tanks based in Roads Operations and Maintenance sites. Lot 3: Asphalt concrete patching edge sealer product supplied in 20KG buckets in 1 tonne pallet loads direct to Roads Operations and Maintenance sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 2 one year periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of orders through the contracts are subject to variation, it is anticipated total expenditure level across all Lots will be £1m to £1.5m per annum.
Lot No: 2
II.2.1) Title
Lot 2 – Spray Injection Patcher Products
II.2.2) Additional CPV code(s)
44113900
44113810
44113800
44113600
44113610
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department has a requirement for the supply and delivery of various bitumen binders and emulsions for DfI Roads Operations and Maintenance across 3 Lots. Lot 1: Surface dressing products supplied in bulk tanker direct to surface dressing sites and decanted into Roads Operations and Maintenance spray bar tankers. Lot 2: Spray Injection patcher products supplied in manufacturer provided bulk storage tanks based in Roads Operations and Maintenance sites. Lot 3: Asphalt concrete patching edge sealer product supplied in 20KG buckets in 1 tonne pallet loads direct to Roads Operations and Maintenance sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 2 one year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of orders through the contracts are subject to variation, it is anticipated total expenditure level across all Lots will be £1m to £1.5m per annum.
Lot No: 3
II.2.1) Title
Lot 3 – Edge Sealer
II.2.2) Additional CPV code(s)
44113900
44113810
44113800
44113600
44113610
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department has a requirement for the supply and delivery of various bitumen binders and emulsions for DfI Roads Operations and Maintenance across 3 Lots. Lot 1: Surface dressing products supplied in bulk tanker direct to surface dressing sites and decanted into Roads Operations and Maintenance spray bar tankers. Lot 2: Spray Injection patcher products supplied in manufacturer provided bulk storage tanks based in Roads Operations and Maintenance sites. Lot 3: Asphalt concrete patching edge sealer product supplied in 20KG buckets in 1 tonne pallet loads direct to Roads Operations and Maintenance sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further 2 one year periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of orders through the contracts are subject to variation, it is anticipated total expenditure level across all Lots will be £1m to £1.5m per annum.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Department's particular requirements will be set out in the contract documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Department's particular requirements will be set out in the contract documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
14/02/2024
IV.2.7) Conditions for opening of tenders
Date:
16/11/2023
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
DfI is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, it is intended that all communications with DfI including the accessing and submission of tender responses will be conducted via https://etendersni.gov.uk/epps/home.do The successful contractor's performance on the contract will be regularly monitored. If a contractor. fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Department for. Infrastructure for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified. period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory. Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor. being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered.. by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. VI.4).
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
DfI will incorporate a standstill period at the point information on the award. of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.5) Date of dispatch of this notice
13/10/2023