Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Dover Harbour Board
Harbour House, Marine Parade
DOVER
CT179BU
UK
Contact person: Louise Hooley
Telephone: +44 1304240400
E-mail: procurement.maintenance@portofdover.com
NUTS: UKJ44
Internet address(es)
Main address: www.portofdover.com
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.portofdover.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.portofdover.com
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Port of Dover Operational Maintenance & Compliance
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Dover Harbour Board is seeking a partner (or partners) to deliver the operational maintenance and compliance works within the Port of Dover. This includes reactive and pre-planned maintenance, along with minor maintenance projects, to buildings, services and highways in an operational environment across the Port's estate.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Civils and Lot 2 - Building Services (Mechanical & Electrical / Minor Building Works.
II.2) Description
Lot No: 1
II.2.1) Title
Civils
II.2.2) Additional CPV code(s)
50200000
II.2.3) Place of performance
NUTS code:
UKJ44
Main site or place of performance:
The Port of Dover estate.
II.2.4) Description of the procurement
Small maintenance works, reactive and pre-planned maintenance to paving and Port infrastructure.
The Eastern and Western Docks are areas that have been reclaimed over the past 120 years via a number of sequenced reclamations. Reclamations typically consist of an outer sea wall, with the area inside the wall backfilled with either hydraulically placed sand or backfilled chalk.
There are a variety of surfacing materials and details throughout the port, i.e.:
• Flexible and composite flexible pavement
• Rigid pavement (RC concrete)
• Block paviours on slag bound foundation.
A number of underground structures (demolished building slabs, sea walls, marine structures, lighting foundations etc.) are present throughout the site; there is a high risk of remaining foundations or obstructions below ground. There are a number of suspended slabs throughout the Eastern and western Docks.
There is approximately 45ha of paving, an elevated roadway, gantries, signage, 1.98km of sheet piled quay wall, and other associated port infrastructure.
The anticipated annual spend for Lot 1 is as follows:
PPM = £200k - £250k
Reactive = £100k - £150k
Small Works = £1.0m - £1.5m
Total = £1.3m - £1.9m
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract may be subject to an extension of one year, plus one year, in accordance with the contract documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Building Services (Mechanical & Electrical / Minor Building Works)
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKJ44
Main site or place of performance:
The Port of Dover estate.
II.2.4) Description of the procurement
Small maintenance works, reactive and pre-planned maintenance to mechanical and electricals installations and building fabrics/services across the Port of Dover estate.
There are over 94 buildings across both the Eastern and Western docks including -
- Domestic residential flats
- Commercial office & operational buildings
- Transport search and hold facilities
- Industrial operational and warehouse facilities
A significant number of the buildings are in live operational areas and are key assets to the Port's daily operation.
A number will house various 3rd party tenants, including some private residential dwellings.
Construction ranges from newly built to historic buildings dating back several hundred years using various construction materials.
A number are Grade 2 listed.
The anticipated annual spend for Lot 2 is as follows:
M&E
PPM = £1.2m - £1.5m
Reactive = £400k - £750k
Small Works = £1.0m - £1.5m
Minor Building
PPM = £300k - £500k
Reactive = £300k - £500k
Small Works = £750k - £1.0m
Total = £3.95m - £5.75m
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract may be subject to an extension of one year, plus one year, in accordance with the contract documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
III.1.6) Deposits and guarantees required:
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Pre Qualification documents, available by request to procurement.maintenance@portofdover.com
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-026888
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Pre-Qualification documents are available by request to procurement.maintenance@portofdover.com.
Completed responses to the Pre-Qualification documents must submitted to the same email address by 15:00pm on 16th November 2023.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
16/10/2023