Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Folkestone and Hythe District Council
Civic Centre
Folkestone
CT20 2QY
UK
Contact person: Ms Mhairi Richards
Telephone: +44 1303853401
E-mail: mhairi.richards@folkestone-hythe.gov.uk
NUTS: UKJ44
Internet address(es)
Main address: https://www.folkestone-hythe.gov.uk
Address of the buyer profile: https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=c9c42307-356c-ee11-8124-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=c9c42307-356c-ee11-8124-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services for Civic Centre, Folkestone 2024-25
Reference number: DN694924
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Folkestone & Hythe District Council (“the Council”) wishes to select and appoint a suitable supplier for cleaning services to F&HDC’s offices and invites organisations to submit a tender to meet the Council’s requirements.
The contract is anticipated to start 1 April 2024 and continue for a period of 18 months (with the option to extend for a further period (or periods) of up to 24 months).
II.1.5) Estimated total value
Value excluding VAT:
175 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ44
II.2.4) Description of the procurement
Folkestone & Hythe District Council (“the Council”) wishes to select and appoint a suitable supplier for cleaning services to F&HDC’s offices including window cleaning and invites organisations to submit a tender to meet the Council’s requirements.
The contract is anticipated to start 1 April 2024 and continue for a period of 18 months (with the option to extend for a further period (or periods) of up to 24 months).
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract Inception & Implementation
/ Weighting: 13
Quality criterion: Performance Management
/ Weighting: 13
Quality criterion: Staff Management
/ Weighting: 13
Quality criterion: Carbon Reduction
/ Weighting: 5.5
Quality criterion: Social Value
/ Weighting: 5.5
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 42
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial period of 18 months with the option to extend for a further period (or periods) of up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/11/2023
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/11/2023
Local time: 13:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Folkestone and Hythe District Council
Civic Centre, Castle Hill Avenue
Folkestone
CT20 2QY
UK
E-mail: procurement@folkestone-hythe.gov.uk
VI.5) Date of dispatch of this notice
16/10/2023