Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Open University
Procurement Services, Walton Hall
Milton Keynes
MK7 6BP
UK
Telephone: +44 1908274066
E-mail: finance-tenders@open.ac.uk
NUTS: UKJ12
Internet address(es)
Main address: https://in-tendhost.co.uk/openuniversity
Address of the buyer profile: https://in-tendhost.co.uk/openuniversity/aspx/BuyerProfiles
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/openuniversity
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Refrigeration Maintenance/Restricted/Pro/2023
Reference number: OUPA10912
II.1.2) Main CPV code
50730000
II.1.3) Type of contract
Services
II.1.4) Short description
The Open University are inviting tenders for the provision of Refrigeration Maintenance at the Open University premises at Milton Keynes, Manchester, Nottingham and Wellingborough Warehouse.The maintenance service includes planned maintenance, inspection and testing, maintenance repairs, emergency maintenance and keeping records to comply with the Fluorinated Greenhouse Gases Regulations.The refrigeration equipment includes cassette and split type cooling systems, air cooled package chillers, AHU DX coil and chilled water circuits, unitary cooling units, adiabatic evaporative coolers and catering facility cold rooms and freezers.The Contract shall commence on the 1st April 2024 for a period of 3 years plus the option to extend for 12 monthsThe OU is of the opinion that TUPE shall apply to this contract.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ12
Main site or place of performance:
Milton Keynes
II.2.4) Description of the procurement
The Open University are inviting tenders for the provision of Refrigeration Maintenance at the Open University premises at Milton Keynes, Manchester, Nottingham and Wellingborough WarehouseThe maintenance service includes planned maintenance, inspection and testing, maintenance repairs, emergency maintenance and keeping records to comply with the Fluorinated Greenhouse Gases Regulations.The refrigeration equipment includes cassette and split type cooling systems, air cooled package chillers, AHU DX coil and chilled water circuits, unitary cooling units, adiabatic evaporative coolers and catering facility cold rooms and freezers.The Contract shall commence on the 1st April 2024 for a period of 3 years plus the option to extend for 12 monthsThe OU is of the opinion that TUPE shall apply to this contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The Contract has the option to be extended for 12 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/12/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.4.2) Body responsible for mediation procedures
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
The Open University
Walton Hall
Milton Keynes
MK7 6AA
UK
VI.5) Date of dispatch of this notice
17/10/2023