Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Department for Business, Energy & Industrial Strategy
London
UK
Contact person: Waseem Rana
E-mail: waseem.rana@energysecurity.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-energy-security-and-net-zero
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Purchasing, Distribution and Administration of Solid Fuel Benefits
II.1.2) Main CPV code
09111000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The purpose of this Prior Information Notice is to alert potential suppliers to an opportunity in relation to a potential requirement to support the Department for Energy Security and Net Zero (“DESNZ”) deliver its legal obligations in relation to historic concessionary fuel liabilities.
DESNZ wishes to commission a contract to manage the purchasing, distribution, and administration of solid fuel benefits to qualifying individuals under the National Concessionary Fuel Scheme (NCFS).
We are looking to contract a supplier for up to 6 years (likely to be split into an initial 3 year term with an option to extend for an additional 3 years subject to requirements) to manage all aspects of the solid fuel supply element of the NCFS to around 3400 concessionaires who receive their concessionary fuel entitlement through a delivery of solid fuel. This number is declining in line with mortality rates. We expect the contract to commence on 29th March 2025 when a predicted 2680 concessionaires will remain.
It is a demand led contract based on decreasing numbers with a number of variables and uncertainties. We therefore require a flexible service which allows for a decrease of the business and unpredicted changes in requirements.
II.1.5) Estimated total value
Value excluding VAT:
28 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09100000
09110000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
National Requirement
II.2.4) Description of the procurement
The full requirements will be set out in the specification but will include:
Purchase of all solid fuels – see Annex A for the list of current fuels.
Delivery of solid fuel to households across Great Britain (England, Scotland, and Wales)
General administration of services to Beneficiaries including correspondence relevant to the services eg issuing the delivery letter annually
Effective liaison with the National Concessionary Fuel Office (a trading name of Capita Pension Solutions Limited)
The support services are likely to include:
Provision of information and reporting to the Department on beneficiary numbers, deliveries, operations, complaints, and financial data
Stakeholder communication with relevant parties
Financial forecasting, modelling and in year monitoring
Governance, including fraud controls, audit and risk management
Business Continuity and Disaster Recovery arrangements
Data handling compliance including GDPR considerations and cyber security provisions
Effective IT systems to enable regular data exchanges with the National Concessionary Fuel Office
Transition management to enable the contract to go live on 29th March 2025
Exit management including full cooperation with DESNZ and others as required.
II.2.14) Additional information
Please access the event in the link below to review questions and upload your responses as a PDF document via the following Jaggaer link
https://beisgroup.ukp.app.jaggaer.com/go/90019233018B3DA49DBC
To register for a Jaggaer account please follow this link –
https://beisgroup.ukp.app.jaggaer.com/
II.3) Estimated date of publication of contract notice:
18/10/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please access the event in the link below to review questions and upload your responses as a PDF document via the following Jaggaer link
https://beisgroup.ukp.app.jaggaer.com/go/90019233018B3DA49DBC
To register for a Jaggaer account please follow this link –
https://beisgroup.ukp.app.jaggaer.com/
Responses need to be submitted by Monday 20th November 2023 13:00, following this the notice will end.
VI.5) Date of dispatch of this notice
18/10/2023