Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
DAERA - Forest Service
Inishkeen House
Enniskillen
BT74 3EJ
UK
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Agriculture Environment and Rural Affairs
Dondonald House
belfast
BT4 3SB
UK
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DAERA - Forest Service - Timber Measurement for Sales Purposes
Reference number: ID4825523
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
266 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Fermanagh/ Tyrone
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework is for initial 2 year period with an option to extend for a further 2 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Derry/Antrim
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework is for initial 2 year period with an option to extend for a further 2 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Down /Armagh
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DAERA/Forest Service wishes to establish a Framework Agreement to appoint a list of Contractors to carry out the measurement of Timber measurement plots to support their timber sales process. The Contractors are required to visit forests, measure trees, input data on to a digital device and supply resultant data to Forest Service. The Framework will be subdivided into 3 geographical Lots - Fermanagh/ Tyrone, Derry/Antrim, Down /Armagh
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework is for initial 2 year period with an option to extend for a further 2 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022191
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Fermanagh/ Tyrone
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/10/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
RJ WOODLAND SERVICES LTD
38 Gortin Road
OMAGH
BT79 7HX
UK
Telephone: +44 02885549920
E-mail: info@rjwoodlandservices.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VALLEY FORESTRY
25a Findermore Road
CLOGHER
BT76 0TH
UK
Telephone: +44 07821008946
E-mail: biffkeenan@yahoo.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
COLIN FARRELL TREE SERVICES
CONWALL
LETTERKENNY
F92 XFK0
IE
Telephone: +44 0863863488
E-mail: csfarrell001@gmail.com
NUTS: IE
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GARDINER FARM AND FOREST SERVICES
124 Killylea Road
ARMAGH
BT60 4LL
UK
Telephone: +44 07809620202
E-mail: andrewgffs@hotmail.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 88 660.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Derry/Antrim
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/10/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ELM FORESTRY AND LANDSCAPING LTD
40 Glenshane Park
MAGHERAFELT
BT45 7JW
UK
Telephone: +44 02879627839
E-mail: patmcsorley@btinternet.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
RJ WOODLAND SERVICES LTD
38 Gortin Road
OMAGH
BT79 7HX
UK
Telephone: +44 02885549920
E-mail: info@rjwoodlandservices.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GARDINER FARM AND FOREST SERVICES
124 Killylea Road
ARMAGH
BT60 4LL
UK
Telephone: +44 07809620202
E-mail: andrewgffs@hotmail.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
COLIN FARRELL TREE SERVICES
CONWALL
LETTERKENNY
F92 XFK0
IE
Telephone: +44 0863863488
E-mail: csfarrell001@gmail.com
NUTS: IE
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 88 600.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Down /Armagh
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/10/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
RJ WOODLAND SERVICES LTD
38 Gortin Road
OMAGH
BT79 7HX
UK
Telephone: +44 02885549920
E-mail: info@rjwoodlandservices.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VALLEY FORESTRY
25a Findermore Road
CLOGHER
BT76 0TH
UK
Telephone: +44 07821008946
E-mail: biffkeenan@yahoo.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
COLIN FARRELL TREE SERVICES
CONWALL
LETTERKENNY
F92 XFK0
IE
Telephone: +44 0863863488
E-mail: csfarrell001@gmail.com
NUTS: IE
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GARDINER FARM AND FOREST SERVICES
124 Killylea Road
ARMAGH
BT60 4LL
UK
Telephone: +44 07809620202
E-mail: andrewgffs@hotmail.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 88 660.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If. a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified. time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for. further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be. considered grounds for.. termination of the contract at your expense as provided for in the Conditions of Contract In lieu of termination,. CPD may issue a Notice.of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written. Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015. (as. amended) be. excluded from future public procurement competitions for a period of up to three years. The figure stated in V.2.4 is a. maximum that can. be spent through the framework over the full term and does not give any guarantee of any level of business that may. be awarded under. the agreement
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015 (as amended) and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
VI.5) Date of dispatch of this notice
19/10/2023