Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kingdom Housing Association Limited
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Telephone: +44 1592631661
E-mail: flexibleprocurement@scotland-excel.org.uk
NUTS: UKM7
Internet address(es)
Main address: http://www.kingdomhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services Framework 2024-2028
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Kingdom Housing Association Limited (KHA) intends to enter into a Framework Agreement with a limited number of organisations for Legal Services for a 3 year period with the option to extend for a 1 year period solely at the discretion of KHA.
Other parties to this agreement would be KHA's partners, see overview below:
Overview of the Kingdom Group
The Kingdom Group (KG) comprises of Kingdom Housing Association (KHA), a Registered Social Landlord with charitable status.
Kingdom Initiatives Limited (KI), is a non-charitable wholly owned subsidiary of Kingdom Housing Association.
Kingdom Support and Care (KSC) CIC is a Community Interest Company wholly owned subsidiary of Kingdom Housing Association.
II.1.5) Estimated total value
Value excluding VAT:
17 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - General Legal Advice
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Glenrothes
II.2.4) Description of the procurement
Lot 1 - General Legal Advice
The provision of general legal advice relating to services provided by Registered Social Landlords but not covered within the specialist lots.
Work and advice related to procurement & contract issues.
Advice relating to Governance issues, including changes in status, structure, legislation and guidance notes.
Subsidiary advice on Group Structure and Company Legislation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 3 year contract period, there is an option to extend for a 1 year period solely at the discretion of Kingdom Housing Association Limited.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Property Law & Conveyancing
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Glenrothes
II.2.4) Description of the procurement
Lot 2 - Property Law & Conveyancing
Conveyancing work and advice in dealing with related issues.
Transfer of new build housing developments to other housing providers.
Sale of properties through LIFT & MMR and other relevant schemes.
Agreements relevant to disposals.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 3 year contract period, there is an option to extend for a 1 year period solely at the discretion of Kingdom Housing Association Limited.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Employment Law
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Glenrothes
II.2.4) Description of the procurement
Lot 3 - Employment Law
Advice re compliance of employment policies and practices, TUPE; Dispute resolution; Grievance and disciplinary issues.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 3 year contract period, there is an option to extend for a 1 year period solely at the discretion of Kingdom Housing Association Limited.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 - Banking & Finance
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Glenrothes
II.2.4) Description of the procurement
Lot 4 - Banking & Finance
Advice on related matters and issues, including alternative funding / finance.
Production & assistance with regards to financial legal paperwork for large loans with lenders and with regards to financial legal paperwork to re-finance loans with lenders.
Standard Security work.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 3 year contract period, there is an option to extend for a 1 year period solely at the discretion of Kingdom Housing Association Limited.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - Housing
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
Glenrothes
II.2.4) Description of the procurement
Lot 5 - Housing
Advice and work on related matters, including Breach of Tenancy, legal access to properties, Housing Management policies, Alternative Tenures/ Models.
Court work, including raising court actions for tenancy breach and defending actions raised against Kingdom or Kingdom employees.
Pursuing court actions raised by the Association against third parties.
Preparation of Leases / Management Agreements.
Factoring.
Delivery of notices
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After the initial 3 year contract period, there is an option to extend for a 1 year period solely at the discretion of Kingdom Housing Association Limited.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders are required to be fully trained, competent and experienced in the field of Scots Law, Clear evidence of training and competency must be supplied to ensure KG are compliant and the minimum requirements are;
Trainee and above - LLB degree and Diploma in Legal Practice
All qualified staff to meet requirements for CPD set by the Law Society of Scotland
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Tenderers must confirm their yearly general turnover for the past two (2) years. Where required, KG may request evidence from Tenderers that details their annual turnover for the period stated.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to be fully trained, competent and experienced in the field of Scots Law, Clear evidence of training and competency must be supplied.
Minimum level(s) of standards required:
The minimum requirements are;
Trainee and above - LLB degree and Diploma in Legal Practice
All qualified staff to meet requirements for CPD set by the Law Society of Scotland
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/11/2023
Local time: 12:00
Place:
Scotland Excel office in Paisley, or via on-line method, both in the presence of more than one Procurement Senior.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Scotland Excel are managing this tender activity on behalf of KG, all communications during the live tender phase should be via PCS, any post tender submission communications will be via the email address above. Scotland Excel will have no involvement in the management of the Framework after Notification of Award.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=747117.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Initiatives aim to improve the economic, social or environmental wellbeing of the area.
Under this Framework awarded suppliers will be required to support Kingdom Housing Association (KHA) economic, environmental and social regeneration objectives to achieve wider benefits when spend exceeds 50,000 GBP within a financial year.
Your proposed Community Benefit should be delivered the financial year following each instance that spend within a financial year exceeds the 50,000 GBP threshold.
Within your response, please provide contact details (including a named person) who will be responsible for Community benefits within your organisation.
link for reference: https://www.kingdomhousing.org.uk/community-involvement/
It is up to each Tenderer to propose what community benefit they offer.
(SC Ref:747117)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=747117
VI.4) Procedures for review
VI.4.1) Review body
Hardies Property & Construction Consultants
The Signature Building, 8 Pitreavie Court
Dunfermline
KY11 8UU
UK
Telephone: +44 1383731841
Internet address(es)
URL: http://hardies.co.uk
VI.5) Date of dispatch of this notice
19/10/2023