Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons
Victoria Street
LONDON
SW1A 0AA
UK
Telephone: +44 2072193801
E-mail: nwagbolut@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
I.1) Name and addresses
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons
Victoria Street
Westminster, London
SW1A 0AA
UK
Contact person: Parliamentary Commercial Directorate (PCD)
Telephone: +44 2072193801
E-mail: PCD@parliament.uk
NUTS: UKI
Internet address(es)
Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of News Aggregator Library Service - UK Parliament
Reference number: PI1301649
II.1.2) Main CPV code
75110000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority requires a news database for UK, regional and international titles with a substantial archive and the ability for all users, including Library customers, to create alerts and export their preferred search results.
Specific requirements are:
• An intuitive and easy to use interfaces that meet the needs of both general users (who require a quick, simple search facility) and specialist researchers (who require the ability to combine multiple search terms/fields and refine/filter their results).
• Ability to use a drop down menu or similar to limit searches by pre-defined groups of titles, such as UK newspapers, UK broadsheets, UK tabloids, UK regionals, all English news, UK publications, all news, European news.
• The ability to search by an individual title or publication.
• The ability to search just within headline or author as well as within the full article.
• Ability to filter their results by date range, by subject, by publication name and by type.
• Users ability to recall searches from their recent search history.
• The service must provide the ability for users to de-duplicate their search results.
II.1.5) Estimated total value
Value excluding VAT:
1 670 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48160000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
UKP, Palace of Westminster,
Westminster
LONDON
SW1A 0AA
II.2.4) Description of the procurement
Provision of a news database for UK, regional and international titles with a substantial archive and the ability for all users, including Library customers, to create alerts and export their preferred search results.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 56
Quality criterion: Non-Functional Requirements
/ Weighting: 6
Quality criterion: Sustainability
/ Weighting: 10
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
1 670 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial Term of 36 months with optional extension of 12 + 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See the Suitability Questionnaire (SQ) and the SQ Guidance document.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See the Suitability Questionnaire (SQ) and the SQ Guidance document
Minimum level(s) of standards required:
See the SQ documentation for this information.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2023
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/11/2023
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The intention is to use the In-Tend e-Sourcing Portal for the SQ/ITT Publishing.
In-Tend e-Sourcing Portal:
Suppliers must read through this set of instructions and follow the process to respond to this
opportunity. The information and ITT documents for this opportunity are available on the
Parliamentary e-sourcing portal In-Tend. You must register on the In-Tend site to respond to
this opportunity: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Please ensure you follow any instruction provided to you. The deadline for submitting your response(s) is detailed within this contract notice and the ITT/SQ documents.
ITT/SQ submissions must be uploaded to the portal; electronic responses submitted via e-mail are not acceptable. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload
documents. If you are experiencing problems, please contact the PCD Support
team via email: pcd@parliament.uk or call +44 (0)207 219 1600 or contact InTend Helpdesk support@in-tend.com or call us on 0845 557 8079 / +44 (0) 114 407 0065 for further assistance.
Please visit In-Tend (link above) for full details and to register your interest in this procurement.
To access the ITT/SQ documents select the tender reference 'PI1301649' - 'News Aggregator Library Service - UK Parliament' in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided.
If you need to register, your company details will be required, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow
the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage.
Subject to applicable law:
The Authority reserves the right in its absolute discretion and notwithstanding anything to the contrary in this Procurement or otherwise at any time and without prior notice to:
1. change or waive the basis, requirements, scope, content, procedures, structure and/or timescale for the Procurement in whole or in part as it considers appropriate, including:
a) issuing updated, amended and/or replacement documentation or information including all or part of the SQ/ITT or Contract;
b) adding, removing, amending or replacing components from the scope of any requirement;
c) adding, removing, amending, replacing, postponing or re-ordering any stages, phases or steps of the Procurement;
d) varying the Procurement timings or deadlines (including the timetable set out in section
3); or
e) varying the permitted methods or contact details for submitting Proposals or communications with the Authority;
2. require Bidders to:
a. submit updated, amended or replacement versions of all or part of Bidder's Proposals; or
b. provide any additional, supplementary or clarificatory information, explanations or verifications that it may consider appropriate;
3. reject all or part of any Proposal or re-invite Proposals on the same or an alternative basis;
4. disqualify any Bidder who:
a. provides information or confirmations which later prove to be untrue or incorrect or does not supply the information required by the Authority during the Procurement process; or
b. fails the SQ on the grounds of a previous security breach (Reg 23(4)(e)) or reliability (Reg 23(4)(f)).
c. does not, in the Authority's opinion, comply with the provisions of this SQ or any other requirement of the Authority in connection with the Procurement that may from time-to-time be notified to the Bidders;
5. withdraw all or part of this Procurement;
6. terminate all or part of the Procurement;
7. award a contract without prior notice; or
8. not award any contract(s) as a result of the Procurement.
Conflicts of Interest:
The Authority wishes to ensure that Applicants are treated equally and in a nondiscriminatory
manner during the Procurement, and that conflicts of interest do not
undermine fair competition, therefore, the Authority wishes to identify conflicts of interest
and assess Applicants' strategies for their elimination or mitigation as early as possible in the
Procurement.
Please see the SQ documentation regarding Conflicts of Interest declaration.
VI.4) Procedures for review
VI.4.1) Review body
The Corporate Officer of the House of Lords and The corporate Officer of the House of Commons
Victoria Street
Westminster, London
SW1A 0AA
UK
Telephone: +44 2072191600
E-mail: pcd@parliament.uk
Internet address(es)
URL: https://www.parliament.uk/
VI.5) Date of dispatch of this notice
23/10/2023