Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
Contact person: Sarah Wilkes
Telephone: +44 1782717717
E-mail: sarah.wilkes@newcastle-staffs.gov.uk
Fax: +44 1782711032
NUTS: UKG23
Internet address(es)
Main address: http://www.newcastle-staffs.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.mytenders.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
INTERNAL AUDIT SERVICE
II.1.2) Main CPV code
79212200
II.1.3) Type of contract
Services
II.1.4) Short description
Annual Audit Plan – The successful service provider will work with the Council to establish an annual audit plan in advance of the new audit year, the successful service provider will be required to:
> Carry out risk based reviews to inform the plan, including discussions with senior officers at the Council;
> Produce realistic, flexible and responsive audit plan that provides proportionate coverage to inform an annual opinion;
> Monitor and report performance against the plan to the Council’s Audit and Standards Committee.
II.1.5) Estimated total value
Value excluding VAT:
431 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212000
II.2.3) Place of performance
NUTS code:
UKG23
Main site or place of performance:
Castle House, Barracks Road, Newcastle-under-Lyme, ST5 1BL
II.2.4) Description of the procurement
Annual Audit Plan – The successful service provider will work with the Council to establish an annual audit plan in advance of the new audit year and upon approval deliver the plan interfacing with all relevant stakeholders on outcomes and recommendations.
Further details of the Council's requirements can be found in the supportive tenders documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Council has included an option to extend the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The service requirements cover all types of non-benefit and corporate fraud. As a minimum, the following fraud risk areas are included:
> Council tax discount schemes;
> Tenancy fraud;
> Homelessness / Housing Needs / Right to Buy;
> Business Rates;
> Procurement;
> Insurance;
> Social Care payments;
> Blue Badges;
> Internal / Employee frauds.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2024
IV.2.7) Conditions for opening of tenders
Date:
06/12/2023
Local time: 10:00
Place:
Castle House, Barracks Road, Newcastle-under-Lyme, ST5 1BL
Information about authorised persons and opening procedure:
Submissions will be opened by the Contracts, Procurement, Insurance and Risk Team Manager utilising the My Tenders procurement portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
October 2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230455.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:230455)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
24/10/2023