Summary

OCID:: ocds-kuma6s-135632
Published by:: Social Care Wales
Authority ID:: AA0289
Publication date:: 26 October 2023
Deadline date:: 27 November 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Social Care Wales is seeking to appoint a suitably skilled supplier or consortium to supply and manage all responsibilities around AV, lighting and staging for the Accolades awards ceremony in April 2024.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of: Procurement Team	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of:	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales

1.3 Completed documents must be returned to:

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of:	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales

2 Contract Details

2.1 Title

Lighting, Staging & Audio-Visual Services: April 2024 Accolades Ceremony

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135632.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	31527260		Lighting systems
	32000000		Radio, television, communication, telecommunication and related equipment
	32320000		Television and audio-visual equipment
	32321200		Audio-visual equipment
	32321300		Audio-visual materials
	79952000		Event services

b) Delivery Location/Area

	Code		Location
	1022		Cardiff and Vale of Glamorgan

2.4 Total quantity or scope of tender

There is a budget of £46,000 (including any applicable VAT) agreed for this tender across the full contract term.

The contract will run until 26 April 2025 on a 1+1 term. The second year of the contract depends on the Supplier’s performance and the approach Social Care Wales decides to take with the Accolades awards in 2025.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
27-11-2023 Time 12:00

Estimated award date
15-12-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:135632)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Combined ITT Specification - Lighting Staging AV; 2024 Accolades Ceremony

Appendix 1 - Pre-Qualification Questionnaire

Appendix 2 – Technical Quality Response Document

Appendix 3 – Financial and Pricing Response Document

Appendix 4 – Social Care Wales’s tone of voice guidelines

Appendix 5 - Accolades brand guidelines

Appendix 6 - Form of Tender

Appendix 7 - Typical format of the Accolades awards ceremony

Social Care Wales Example T&Cs

Manyleb ITT Cyfunol - Goleuadau llwyfannu AV; Seremoni Wobrwyo 2024

Atodiad 1 - Holiadur Cyn-gymhwyso

Atodiad 2 - Dogfen Ymateb Ansawdd

Atodiad 3 - Dogfen Ymateb Ariannol

Atodiad 4 - Canllaw ein llais Gofal Cymdeithasol Cymru

Atodiad 5 - Canllawiau brand Gofal Cymdeithasol Cymru

Atodiad 6 - Ffurflen Tendro

Atodiad 7 - Fformat arferol seremoni wobrwyo Gwobrau

5.3 Publication date of this notice

26-10-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
32321200	Audio-visual equipment	Television projection equipment
32321300	Audio-visual materials	Television projection equipment
79952000	Event services	Exhibition, fair and congress organisation services
31527260	Lighting systems	Spotlights
32000000	Radio, television, communication, telecommunication and related equipment	Technology and Equipment
32320000	Television and audio-visual equipment	Television and radio receivers, and sound or video recording or reproducing apparatus

Delivery locations

ID	Description
1022	Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
OCT455019: Lighting, Staging & Audio-Visual Services: April 2024 Accolades Ceremony Publication date: 26 October 2023 Deadline date: 27 November 2023 00:00 Notice type: Contract Notice Authority name: Social Care Wales
JAN462607: Lighting, Staging & Audio-Visual Services: April 2024 Accolades Ceremony Publication date: 08 January 2024 Notice type: Contract Award Notice Authority name: Social Care Wales
JAN462607: Lighting, Staging & Audio-Visual Services: April 2024 Accolades Ceremony Publication date: 08 January 2024 Notice type: Contract Award Notice Authority name: Social Care Wales
MAR471942: Lighting, Staging & Audio-Visual Services: April 2024 & 2025 Accolades Ceremonies Publication date: 22 March 2024 Notice type: Contract Award Notice Authority name: Social Care Wales

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.