Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE1 2FS
UK
Contact person: Paul Hallsworth
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.eastmidstenders.org
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Dementia Support Service
Reference number: TD2010
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of a Dementia Support Service.
Derby City Council and Derby and Derbyshire Integrated Care Board (ICB) are working together to fund support for people diagnosed with, or experiencing the symptoms, of Dementia and their carers in Derby City.
The aim of this service is to enable easy access to appropriate information and advice for individuals with Dementia and their carer(s), to develop a range of activity-based groups and to facilitate peer support networks for people with Dementia and their carers in all areas of the city of Derby.
II.1.5) Estimated total value
Value excluding VAT:
893 093.66
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of a Dementia Support Service.
Derby City Council and Derby and Derbyshire Integrated Care Board (ICB) are working together to fund support for people diagnosed with, or experiencing the symptoms, of Dementia and their carers in Derby City.
The aim of this service is to enable easy access to appropriate information and advice for individuals with Dementia and their carer(s), to develop a range of activity-based groups and to facilitate peer support networks for people with Dementia and their carers in all areas of the city of Derby.
• To provide easily accessible information for people who are living with or have symptoms of Dementia and their carer(s).
• To enable people to live well with Dementia and remain living in their own homes and communities for as long as possible.
• To reduce social isolation for people with Dementia and their carers by providing opportunities to access peer and carer support in their local area.
• To advise and signpost people with Dementia and their carer(s) to access support options at diagnosis and throughout the Dementia pathway.
• To improve access for currently under-represented groups including different ethnic communities, young onset Dementia, people with sensory impairments and those with a learning disability.
• To provide advice and practical support for people with Dementia and their carer(s) to support their independence e.g. welfare benefits support.
• To increase the knowledge of carers by providing specific information to develop their confidence, resilience and ability to plan for their future care and support.
• To actively engage in and promote partnership working and co-ordination between services for people with Dementia and their carer(s).
• To work flexibility and innovatively to ensure on-going support as required throughout the duration of the Dementia pathway.
• To ensure an open-door policy is maintained so people can access the Service at any time for further support when they need it most.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
893 093.66
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by a further 24 months, in annual increments, to 31/03/2029.
Potential dates for advertising renewals if options are not taken are October 2026 and October 2027.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend by a further 24 months, in annual increments, to 31/03/2029.
Potential dates for advertising renewals if options are not taken are October 2026 and October 2027.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note suppliers wishing to express interest and obtain the documentation must do so by 11.30pm on Wednesday 20th December 2023. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline for returns is 10.00am on Thursday 21st December 2023.
Documents are available at www.eastmidstenders.org Please search for TD2010.
Please note: we will only accept expressions of interest through the e-tendering system.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Information and formalities necessary for evaluating if requirements are met:
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where
he has entered into an arrangement with creditors, where he has suspended business activities or is
in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding
up the administration by the court or of an arrangement with creditors or of any other similar
proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the
legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract
authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in
accordance with the legal provisions of the country in which he is established or with those of the
country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal
provisions of the country in which he is established or with those of the country of the contracting
authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section
or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in
Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of
26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention
relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in
Article 1 of Council
Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the
purpose of money laundering.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2023
Local time: 23:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/12/2023
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court(England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].
VI.5) Date of dispatch of this notice
25/10/2023