Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Communities and Housing Investment Consortium Limited ("CHIC")
84 Spencer Street
Birmingham
B18 6DS
UK
Telephone: +44 1217599990
E-mail: tenders@chicltd.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.chicltd.co.uk/
Address of the buyer profile: https://www.chicltd.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://app.panacea-software.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://app.panacea-software.com/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://app.panacea-software.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CHIC Agency - Dynamic Purchasing System [DPS]
Reference number: DPS-010
II.1.2) Main CPV code
79600000
II.1.3) Type of contract
Services
II.1.4) Short description
CHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2018/S 189-427433 published in OJEU on the 28th September 2018 [and subsequent corrigendum Notice Reference: 2020/S- 600376] extending the DPS until 27th October 2028. All other details relating to this DPS remain unchanged.
CHIC invites organisations to participate in a DPS for agency and recruitment services for a further 60 month term with estimated value as detailed in this notice. The DPS will be accessible by members of CHIC. The DPS may be used by all Registered Providers of Social Housing, Local Authorities and all other contracting authorities that are located in the United Kingdom (“Customers”), including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
The DPS is also available to all current and future members of CHIC, a public sector consortium with a list of members available from: https://www.chicltd.co.uk/members
The estimated value of contracts to be awarded through the DPS during the 60 month period is approximately £80,000,000 excluding VAT. Any estimate of value is for information purposes only. Therefore, please note that there will be no form of exclusivity or volume that is guaranteed under the DPS and Members will be entitled to enter into other contracts and arrangements with other suppliers.
II.1.5) Estimated total value
Value excluding VAT:
80 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
All employee types & specialisms
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contracts awarded under this DPS Category may include all or a mix of the employees and associated agency services from all/any of the other categories within this DPS and any other role or specialism required by Customers. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Housing Services
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to, customer relationship managers (Housing Officers), retirement living co-ordinators, governance advisors, and contact centre officers. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Information Technology
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to, infrastructure managers, IT Helpdesk and data analysts. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Finance
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to, management accountants (including capital and treasury, rents and service charges), business assurance officers and accounts payable officers. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Human Resources & Communications
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to,HR advisors/co-ordinators/administrators, payroll officers and communications managers. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Executive Support/PA
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to, personal assistants, office administrators, sales negotiators. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Asset Management/Property Services, including trade operatives
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to, health & safety officers, asset managers, development managers, property service officers, leasehold managers and trade operatives. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Executive/Board Members
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Job roles and specialisms include, but are not limited to, chief executive officers, executive directors, strategic directors and non-executive board members. Contracts awarded under this DPS Category may include all or a mix of employee types and associated agency services. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
CHIC are extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can, subject to the success of the DPS, amend (extend, shorten, terminate or re-procure) the DPS.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 189-427433
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/10/2028
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Registered Providers who may become members of CHIC may include any of those listed in the list of Registered Providers at the time of Call Off from the DPS: https://www.gov.uk/government/publications/current-registeredproviders-of-social-housing
All other potential members who may Call Off from the DPS, see link below: UK Government: Departments, Agencies and Public Bodies: https://www.gov.uk/government/organisations
For the avoidance of doubt, all organisations listed in Schedule 1 to the Public Contracts Regulations 2015 shall be entitled to access this DPS:
http://www.legislation.gov.uk/ uksi/2015/102/schedule/1/made
Local Authorities England: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1
Local Authorities Wales: http://gov.wales/topics/localgovernment/?skip=1&lang=en
Joint Authorities established under Part IV of the Local Government Act 1985; Body's corporate established pursuant to an order under Section 67 of the Local Government Act 1985;
NDPBs: https://www.gov.uk/ government/publications/non-departmental-public-bodies-2010-2011
Educational Establishments in England and Wales, maintained by the Department for Education, Universities and Colleges but Not Independent Schools: https://www.gov.uk/government/organisations/department-foreducation
Police Forces in the United Kingdom: https://www.police.uk/forces/
Citizens Advice: http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm
Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities: http://gov.wales/?skip=1&lang=en NHS Wales: http://www.wales.nhs.uk/ourservices/directory
NHS Wales GP Practices: http://www.wales.nhs.uk/ourservices/directory
Registered Providers of Social Housing: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf
http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
VI.4) Procedures for review
VI.4.1) Review body
The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Individual contracts awarded following tender under the DPS will be subject to the Public Contracts Regulations 2015. Contracting authorities awarding contracts under the DPS are advised (but may choose not to) to incorporate a minimum 10 calendar day standstill period at the point information on the award of any contract award is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the contract before it is executed/signed (as appropriate).
The Public Contracts Regulations 2015 (“Regulations”) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.5) Date of dispatch of this notice
26/10/2023