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Contract Award Notice

MIS/FAS in Educational Establishments Framework

  • First published: 27 October 2023
  • Last modified: 27 October 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-03a426
Published by:
North Yorkshire County Council
Authority ID:
AA20482
Publication date:
27 October 2023
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Lot One requires the supply of MIS for use in primary schools, support should be provided by an accredited support team.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

North Yorkshire County Council

8867655

County Hall, Racecourse Lane,

Northallerton

DL7 8AD

UK

Contact person: Kate Chapman

Telephone: +44 1609533450

E-mail: Kate.Chapman@northyorks.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.northyorks.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104117

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MIS/FAS in Educational Establishments Framework

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority has awarded a multi supplier framework agreement in relation to the provision of a Management Information System (MIS) and a Financial Accounting System (FAS) for use in public sector educational establishments throughout England and Wales .This includes, although is not limited to: nurseries, primary schools, secondary schools, academies and multi-academy trusts.

This framework will be available to all Local Authorities and all public sector funded education establishments throughout England and Wales. A full list of English Local Authorities can be found at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/491463/List_of_councils_in_England.pdf

A list of all Welsh Local Authorities can be found at https://law.gov.wales/local-government-bodies Finally a list of all public sector education establishments can be found at www.get-information-schools.service.gov.uk

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 5 600 000.00  GBP

II.2) Description

Lot No: 1

II.2.1) Title

Management Information System with support from an accredited support team for Primary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot One requires the supply of MIS for use in primary schools, support should be provided by an accredited support team.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 9

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality / Weighting: 11.5

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Management Information System with support from an accredited support team for Secondary Schools.

II.2.2) Additional CPV code(s)

72310000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot Two requires the supply of MIS for use in secondary schools, support should be provided by an accredited support team.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 9

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality / Weighting: 11.5

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Management Information System with support from the Supplier for Primary Schools.

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot Three requires the supply of MIS for use in primary schools, support should be provided directly by the Supplier.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 2

Quality criterion: Achieving Educational Improvement / Weighting: 9

Quality criterion: Functionality / Weighting: 11.5

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Management Information System with support from the Supplier for Secondary Schools.

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot Four requires the supply of MIS for use in secondary schools, support should be provided directly by the Supplier.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 9

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality / Weighting: 11.5

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Financial Accounting System with support from an accredited support team for Primary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 5 - requires the supply of FAS for use in primary schools, support should be provided by a accredited support team.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - Operational / Weighting: 6

Quality criterion: Functionality - Banking / Weighting: 6

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Financial Accounting System with support from an accredited support team for Secondary Schools.

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 6 - requires the supply of FAS for use in secondary schools, support should be provided by a accredited support team.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - Operational / Weighting: 6

Quality criterion: Functionality - Banking / Weighting: 6

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Financial Accounting System with support from the Supplier for Primary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 7 - requires the supply of FAS for use in primary schools, support should be provided directly by the Supplier.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - Operational / Weighting: 6

Quality criterion: Functionality - Banking / Weighting: 6

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Financial Accounting System with support from the Supplier for Secondary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 8 requires the supply of FAS for use in secondary schools, support should be provided directly by the Supplier.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - Operational / Weighting: 6

Quality criterion: Functionality - Banking / Weighting: 6

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  4

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Management Information System & a Financial Accounting System with support from accredited support team for Primary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 9 requires the supply of both MIS and FAS for use in primary schools, with support provided by an accredited support team.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - MIS / Weighting: 4

Quality criterion: Functionality - FAS / Weighting: 4

Quality criterion: Functionality - Banking / Weighting: 4

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Management Information System & a Financial Accounting System with support from accredited support team for Secondary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 10 requires the supply of both MIS and FAS for use in secondary schools, with support provided by an accredited support team.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - MIS / Weighting: 4

Quality criterion: Functionality - FAS / Weighting: 4

Quality criterion: Functionality - Banking / Weighting: 4

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Management Information System & a Financial Accounting System with support from the Supplier for Primary Schools

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 11 requires the supply of both MIS and FAS for use in primary schools, with support provided directly by the supplier.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - MIS / Weighting: 4

Quality criterion: Functionality - FAS / Weighting: 4

Quality criterion: Functionality - Banking / Weighting: 4

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Management Information System & a Financial Accounting System with support from the Supplier for Secondary Schools.

II.2.2) Additional CPV code(s)

72300000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Lot 12 requires the supply of both MIS and FAS for use in secondary schools, with support provided directly by the Supplier.

II.2.5) Award criteria

Quality criterion: Capacity & Growth / Weighting: 4

Quality criterion: New Technology & Innovation / Weighting: 8.5

Quality criterion: Achieving Educational Improvement / Weighting: 2

Quality criterion: Functionality - MIS / Weighting: 4

Quality criterion: Functionality - FAS / Weighting: 4

Quality criterion: Functionality - Banking / Weighting: 4

Quality criterion: Technical Requirements / Weighting: 9

Quality criterion: Implementation & Training / Weighting: 7

Quality criterion: Security & Disaster Recovery / Weighting: 5

Quality criterion: Upgrades / Weighting: 2.5

Quality criterion: Contract Management / Weighting: 2.5

Quality criterion: Support Services / Weighting: 4

Quality criterion: System Integration Requirements / Weighting: 2.5

Quality criterion: Company Ethos / Weighting: 1

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-003963

IV.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Title: MIS/FAS in Educational Establishments Framework

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

25/05/2023

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Arbor Education Partners Group Ltd.

09678031

White City Place, Westworks 195 Wood Lane, First Floor Business Suite, Suite 16

London

W12 7FQ

UK

E-mail: bids@arbor-education.com

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 5 600 000.00  GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Title: MIS/FAS in Educational Establishments Framework

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

25/05/2023

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Bromcom Computers Plc

474 6023 47

Rutland House, 44 Masons Hill

Bromley

BR2 9JG

UK

E-mail: tenders@bromcom.com

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 5 600 000.00  GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Title: MIS/FAS in Educational Establishments Framework

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

25/05/2023

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Histon House Ltd

07319617

3rd Floor, 80 Old Steet

London

UK

E-mail: lucy@scholarpack.com

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 5 600 000.00  GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Title: MIS/FAS in Educational Establishments Framework

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

25/05/2023

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

RM Education Ltd

GB 630 823 656

142B Park Drive

Abingdon

OX14 4SE

UK

Telephone: +44 8450700300

E-mail: tendersteam@rm.com

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 5 600 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Strand, City of Westminster

London

UK

Internet address(es)

URL: https://www.judiciary.uk/

VI.4.2) Body responsible for mediation procedures

North Yorkshire County Council, Legal Services

County Hall

Northallerton

DL7 8AD

UK

E-mail: legal.services@northyorks.gov.uk

Internet address(es)

URL: www.northyorks.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

North Yorkshire County Council, Legal Services

County Hall

Northallerton

DL7 8AD

UK

E-mail: legal.services@northyorks.gov.uk

Internet address(es)

URL: www.northyorks.gov.uk

VI.5) Date of dispatch of this notice

26/10/2023

Coding

Commodity categories

ID Title Parent category
72300000 Data services IT services: consulting, software development, Internet and support
72310000 Data-processing services Data services
72000000 IT services: consulting, software development, Internet and support Computer and Related Services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
Kate.Chapman@northyorks.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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