Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
ABELLIO EAST MIDLANDS LIMITED
09860485
2nd Floor St Andrew's House,18-20 St Andrew Street
LONDON
EC4A3AG
UK
Contact person: Joanne Etchells
Telephone: +44 7796995530
E-mail: joanne.etchells@eastmidlandsrailway.co.uk
NUTS: UKF
Internet address(es)
Main address: https://www.eastmidlandsrailway.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://redirect.transaxions.com/events/bhTV8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://redirect.transaxions.com/events/bhTV8
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Rail Replacement - Buses and Taxis
Reference number: EMR/JE/004
II.1.2) Main CPV code
60100000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is for 2 years with option to extend for a further two 12 month periods for the provision of planned and unplanned rail replacement split into 2 lots, Lot 1
buses and Lot 2 Taxi's the below aims are applicable to the contract
• To enable customers to access a replacement service when trains are either cancelled, altered or disrupted on-the-day
• To, on occasion (and mainly on infrequent routes), provide a supplementary or backup transport option where trains or buses are predicted to be oversubscribed
• To provide taxi provision for planned and unplanned work including the transportation of staff
• To provide a safe environment for customers and staff to travel to their designed designation
• Provide excellent customer service to EMR customers
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Buses
II.2.2) Additional CPV code(s)
60172000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Rail replacement services relate to the movement of rail customers by either coach or bus, whether planned or in an emergency during major train service disruption.
Bus replacement travel must be available 24 hours a day
The supplier must be able to provide the following vehicles
• Coach - Shall mean a private hire vehicle equipped with high back comfortable seats and
underfloor/boot luggage capacity. With seating capacity in excess of 48. PSVAR COMPLIANT
• Low Floor Service Bus - Shall mean a service bus style vehicle with folding entrance doors and low floor capability. With seating capacity in excess of 38 and standing 22. PSVAR COMPLIANT
• Low Floor Double Decker - Shall mean as above (Low Floor Service Bus) but split over two levels and having seating capacity in excess of 70. PSVAR COMPLIANT
• High Capacity Coach - Shall mean as per coach (above) but with seats with any seating configuration with seating capacity in excess of 70. PSVAR COMPLIANT PSVAR COMPLIANT
• Mini Bus - Shall mean a vehicle with seating capacity of 9-16 people PSVAR COMPLIANT
• Midi Bus - Shall mean a low floor service bus with a seating capacity of between 17 and 29. PSVAR COMPLIANT
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Renewal will be at the end of the contract
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Taxi's
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Taxi management services relate to the movement of customers and staff (weekly ongoing services and ad-hoc requirements) and ad-hoc customer movements in times of train service disruption.
Taxi's must be available 24 hours a day
The supplier must be able to provide the following vehicles
• 5 seater vehicle
• 5 seater accessible vehicle
• 7 seater accessible vehicle
The Supplier shall employ a relevant system to interpret taxi requirements from train crew diagrams, ensuring that all required taxis are booked in advance with operators who abide by the requirements stated in this section.
The Supplier shall ensure they have a sufficient pool of wheelchair accessible vehicles to be able to provide such vehicles in any area of the EMR network within one hour.
Ability to provide the Customer with advanced detail of all taxi requirements in a line by line format. To include as a minimum, planned departure and arrival points, planned departure
and arrival times, train crew turn number allocated to the taxi, date of booking, booked operator names, booked operator contact information and any relevant notes
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
at the end of the contract
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/11/2023
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Parties wishing to express an interest to participate in this contract opportunity must register your interest in this notice via
http://redirect.transaxions.com/events/bhTV8
VI.4) Procedures for review
VI.4.1) Review body
Abellio East Midlands Limited
St Andrews House, 18-20 St Andrew Street
London
C4A 3AG
UK
VI.5) Date of dispatch of this notice
26/10/2023