Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Erewash Borough Council
Town Hall
Ilkeston
DE7 5RP
UK
Contact person: Ms Eloise Keeble
Telephone: +44 1159072244
E-mail: Eloise.Keeble@erewash.gov.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.erewash.gov.uk/
Address of the buyer profile: https://www.erewash.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EBCT 354 - Tender for the provision of permit stickers for garden waste bins
Reference number: DN696780
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is introducing a new household garden waste subscription service. Currently, the garden waste collection service is provided free of charge, but due to budget constraints and the need to generate additional revenue, the decision has been made to implement a chargeable system.
Bids are therefore being sought for the provision of a Garden Waste Permit System which will include the printing and distribution of permits to residents.
Full details can be found in the invitation to tender document.
II.1.5) Estimated total value
Value excluding VAT:
332 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Erewash Borough Council wishes to appoint a suitable Contractor to provide a Garden Waste Permit System. This will include the production and distribution of garden waste permits for the area of Erewash. The service will be offered to the majority of the 54,000 properties in the Borough, however the level of uptake is unknown. If a 30% take up is achieved within the first year 16,000 properties may require a permit, some households may request multiple permits at the time of subscribing or additional bins throughout the subscription year. Subscriptions may be requested at any time during the subscription year and as such the number of permits requested will vary. The Council does not guarantee a minimum number of permits to be provided during the Contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for two further periods of 12 months each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/12/2023
Local time: 12:10
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If extension options not taken, October 2026. If 12 months extension, October 2027. If further 12 month extension, October 2028.
VI.4) Procedures for review
VI.4.1) Review body
Erewash Borough Council
Ilkeston
UK
E-mail: Danielle.Hughes@erewash.gov.uk
VI.5) Date of dispatch of this notice
27/10/2023