II.1.1) Title
Reprocurement of BBC Facilities Management Services
Reference number: PROC 2021 74 RL
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
At BBC Workplace, we are dedicated to transforming the way people work by providing
exceptional services that directly contribute to the BBC's mission to inform, educate, and
entertain our audiences. We go beyond expectations, delivering innovative solutions that
enhance productivity and creativity of our colleagues.
Our commitment is to create industry-leading work environments that inspire flexibility,
collaboration, and ingenuity. Empowering people to thrive is at the heart of our endeavour.
By implementing cutting-edge design principles and state-of-the-art technology, we ensure
our spaces foster innovation and adaptability.
Safety, health, and inspiration are core to our approach. Meticulously prioritising secure and
healthy environments, we promote the well-being of our colleagues. Through thoughtfully
curated designs, we inspire and motivate, creating spaces that encourage productivity and
happiness.
We champion accessibility and inclusivity in all our endeavours. As proud advocates of
British design and manufacture we actively seek out and support local designers and
manufacturers, showcasing the best of British talent while promoting diversity and inclusion
within our workplaces.
Furthermore, we wholeheartedly support the BBC's commitment to achieving net zero
carbon. Through sustainable practises, energy-efficient solutions, and responsible
procurement, we actively contribute to reducing our carbon footprint and preserving the
environment for future generations.
Driven by an unwavering passion for excellence and proactively seeking innovative
approaches that enable us to surpass expectations, we continuously learn, improve, and
consistently deliver the best possible results.
The Facilities Management Contract is an integral part of supporting 93 diverse locations
across the UK, encompassing properties such as broadcast studios, offices, production
sites, and technical facilities. Managing a comprehensive set of Property and Workplace
Services, we ensure effective management and delivery. These services include furniture
provision and maintenance, signage provision and maintenance, building engineering
services, energy management, building fabric services, statutory inspections, lift and lifting
equipment maintenance, asbestos management, landscaping and grounds maintenance,
security asset maintenance, pest control, project services, facilities and building
management, fire safety, space management and drawing office, cleaning, waste
management, reception services, mail services, porterage, printing, health and safety,
environmental management, helpdesk, meeting room management, managing agent
services, event management, and pandemic supplies management.
Collectively, these services ensure smooth functioning, safety, and efficiency of the BBC
estate. The Facilities Management Contract must excel in providing comprehensive and
reliable support for the diverse needs of its wide-ranging locations, delivering exceptional
value and reassurance to all parties involved.
This will be a fixed price contract with a term of 10 years, initial term 5 years, extension 5
years.
The estimated total Contract value including extension period is anticipated to be between
£480,000,000 to £750,000,000
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
480 000 000.00
GBP
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Facilities Management Contract provides key services to all properties at 93 locations
across the UK with a diverse range of properties and facilities, that includes broadcast
studios, offices, production, and technical facilities. The contract provides Property and
Workplace Services Management and Delivery including: Furniture Provision and
Maintenance, Signage Provision and Maintenance, Building Engineering Services, Energy
Management, Building Fabric Services, Statutory Inspections, Lift and Lifting Equipment
Maintenance, Asbestos Management, Landscaping and Grounds Maintenance, Security
Asset Maintenance, Pest Control, Project Services, Facilities and Building Management, Fire
Safety, Space Management and Drawing Office, Cleaning, Waste Management, Reception
Services, Mail Services, Porterage, Printing, Health and Safety, Environmental Management,
Helpdesk, Meeting Room, Managing Agent Services, Event Management & Pandemic
Supplies Management.
The scope reflects standards such as SFG20, Approved Codes of Practice, ISO Standards
and manufacturers recommendations.
This will be a fixed price contract with a term of 10 years, initial term 5 years, extension 5
years.
The estimated total Contract value including extension period is anticipated to be between
£480,000,000 to £750,000,000
II.2.5) Award criteria
Quality criterion: Merit
/ Weighting: 60
Price
/ Weighting:
40.00
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will have an Initial Term of five (5) years which will begin from the service
commencement date. Prior to this will be a maximum six (6) month mobilisation period. The BBC may extend the contract beyond the Initial Term, with the maximum extension period being five (5) years in total, to a maximum of 10 years total Contract Term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The contract has been awarded to a group of economic operators:
No
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.