Contract notice
Section I: Contracting
authority
I.1) Name and addresses
OFCOM
Riverside House, 2a Southwark Bridge Road
London
SE1 9HA
UK
Telephone: +44 2079813000
E-mail: procurementnotice@ofcom.org.uk
NUTS: UK
Internet address(es)
Main address: https://ofcom.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://ofcom.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://ofcom.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: UK Independent Communications Regulator
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh Language Translation
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
Ofcom requires the establishment of a “call-off” Contract for the delivery of an accurate, reliable translation service from English to Welsh and less frequently, from Welsh to English.
As a minimum, the service must deliver the following:
• Accurate, timely and clear translation of a wide range of materials from English to Welsh and vice versa
• Simultaneous translation as and when required.
• Undertake several projects at the same time during busy periods and the ability to work to extremely tight deadlines.
• Proof reading of large, complex, and high-profile documents, such as the Annual Report
• Ability to turn around within constrained timescales, e.g., one hour if the translation is urgent.
It would be preferable were the service also able to:
• maintain and develop a dictionary of complex Ofcom terms which can be shared, in a suitable format with Ofcom Wales staff to ensure consistency across translations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The requirement is for delivery of accurate translations from English to Welsh and less frequently, from Welsh to English that reflect Ofcom’s high standards of delivery, and which can be published without the need for further proof reading by Ofcom colleagues. The service must be able to deliver the following: -
• Updates texts (short paragraphs summarising a publication, such as an email to subscribers)
• News releases
• Text for Ofcom’s website and social media channels Text for infographics
• Presentation slides
• Licences
• Meeting agendas and minutes
• Transcripts of broadcast content
• Employment documents
• Correspondence
• Newsletters
• Full documents ranging (2-3,000 words – 50,000 words +)
Simultaneous translation
Ofcom Wales hosts several events at its offices and ‘on location’ on a regular basis. For example, large scale events at the Royal Welsh Agricultural Show and National Eisteddfod of Wales along with smaller scale meetings and interviews at its offices, including quarterly meetings of Ofcom’s Advisory Committee for Wales, which require accurate simultaneous translation.
Proof reading
During busy periods, the translation company will be required to proof read some of the longer, more complex documents such as the Ofcom Annual Report, which is usually around 70,000 words in length.
Terminology
The translation company will be required to ensure that the Welsh translation is as clear and comprehensible as possible.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
209 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/12/2024
End:
01/12/2027
This contract is subject to renewal: Yes
Description of renewals:
At Ofcom’s absolute discretion, the contract may be extended for up to two further periods of up to twelve months each. The maximum length of the contract is therefore five years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
At Ofcom’s absolute discretion, the contract may be extended for up to two further periods of up to twelve months each. The maximum length of the contract is therefore five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/10/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
CY
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/10/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Court of Appeal of England and Wales
London
UK
VI.5) Date of dispatch of this notice
27/09/2024