Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Royal Borough of Windsor and Maidenhead Council
Town Hall,St Ives Road
MAIDENHEAD
SL61RF
UK
Contact person: RBWM Procurement
Telephone: +44 1628796285
E-mail: Joey.Stanford@RBWM.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: https://www.rbwm.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PSDS Works at Windsor Leisure Centre
II.1.2) Main CPV code
45212100
II.1.3) Type of contract
Works
II.1.4) Short description
On 20/03/2024, The Royal Borough of Windsor and Maidenhead (RBWM) became a recipient of grant funding from The Department of Energy Security and Net Zero to assist in the implementation of a low-carbon heating project for Windsor Leisure Centre. The amount granted was £5,412,420.00 on the proviso that RBWM make a contribution of some £889,480.00 of the grant funding. Thus, this project has a total project value of £6,301,900.00.
RBWM is committed to sustainability and the climate crisis; it has committed to a target of net-zero carbon emissions by 2030 (or achieve a 'B' rating by 2030) at latest and has produced a draft climate and environment strategy that demands substantial action across RBWM's functions. Suppliers are invited to view these commitments here: Energy and sustainability | Royal Borough of Windsor and Maidenhead (rbwm.gov.uk).
RBWM has identified that its leisure facilities are a core area of improvement and, in particular, Windsor Leisure Centre as a high carbon-emitting building. It utilises a substantial amount of fossil fuels (natural gas) to heat swimming pools and areas within the pools' vicinity. Further, the building requires larger and a higher number of boiler units to maintain safe running temperatures. Compounded by the age of these units, this marks Windsor Leisure Centre as a significant emitter of carbon and thus a primary target for carbon reduction.
RBWM are thus seeking to transform Windsor Leisure Centre's emissions and require examination of (and implementation of a solution for) its air handling units (fans), solar panels and its air source heat pumps (which are air to water). These are the three primary focuses; however, RBWM is seeking a whole-building's approach to examination.
RBWM underlines that it has entered into an agreement with The Department of Energy Security and Net Zero. Suppliers should be aware that funding can only be provided if its meets the eligible expenditure definitions within the grant agreement. Suppliers should also note the milestones RBWM has committed to in order to receive the funding and should endeavour to meet those milestones.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 301 900.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
Windsor
II.2.4) Description of the procurement
RBWM has identified that its leisure facilities are a core area of improvement and, in particular, Windsor Leisure Centre as a high carbon-emitting building. It utilises a substantial amount of fossil fuels (natural gas) to heat swimming pools and areas within the pools' vicinity. Further, the building requires larger and a higher number of boiler units to maintain safe running temperatures. Compounded by the age of these units, this marks Windsor Leisure Centre as a significant emitter of carbon and thus a primary target for carbon reduction.
RBWM are thus seeking to transform Windsor Leisure Centre's emissions and require examination of (and implementation of a solution for) its air handling units (fans), solar panels and its air source heat pumps (which are air to water). These are the three primary focuses; however, RBWM is seeking a whole-building's approach to examination.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract was directly awarded using a framework (Everything FM) which is permissible if the framework agreement sets out all the terms governing the provision of the works, services and/or
supplies concerned and all the objective conditions that are required to make a decision for award of the specific contract.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/08/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Leisure Energy
08938136
Kidderminster
UK
NUTS: UKJ1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 6 301 900.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
27/09/2024