Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cottsway Housing Association
Cottsway House, Ave Two
Witney
OX28 4YG
UK
Contact person: Nathan Liptrot
Telephone: +44 1942725438
E-mail: nathan@clarityprocurement.co.uk
NUTS: UKJ14
Internet address(es)
Main address: https://www.cottsway.co.uk/
Address of the buyer profile: http://www.bipsolution.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Witney:-Auditing-services./4H35NSGZ27
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cottsway Housing Association Audit Services
Reference number: CH/AS/2024
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the Contract is the provision of audit services. The Contract is divided into 2 Lots.
Lot 1 - internal audit Services
Lot 2 - external audit services
The Contract will last for an initial period of 3 years, with an option to extend at Cottsway’s discretion for a further 2 years, giving a total potential term of 5 years.
The Contract will commence in January 2025.
Bidders may bid for both Lots. Bidders shall note that Cottsway cannot award Lot 1 and Lot 2 to the same Bidder. Therefore, Bidders who are bidding for both Lots are required to state their first and second preference out of Lot 1 and Lot 2. If the same Bidder achieves the highest scoring bid for both Lot 1 and Lot 2 it will be awarded its preferred Lot, and the Bidder that submitted the second highest scoring bid for the other Lot will be awarded that Lot.
II.1.5) Estimated total value
Value excluding VAT:
910 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Internal Audit Services
II.2.2) Additional CPV code(s)
79212200
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Oxfordshire
II.2.4) Description of the procurement
The scope of the Contract is the provision of internal audit services.
The internal audit services will include, but will not be limited to:
•Producing an internal audit strategy which addresses the audit universe to which it is applied
•An annual internal audit plan to be approved by the Audit and Risk Committee following consultation with senior management
•Review of operational and management controls including policy decision making processes
•Special reviews as requested by the Board or management.
•Regular attendance at Audit and Risk Committee meetings as appropriate
A single provider will be appointed.
The first internal audit period will commence in April 2025.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
210 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to take up of extension options, 5 years from contract award.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/4H35NSGZ27
Lot No: 2
II.2.1) Title
External Audit Services
II.2.2) Additional CPV code(s)
79212300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Oxfordshire
II.2.4) Description of the procurement
The scope of the Contract is the provision of external audit services.
The external audit services will include, but will not be limited to:
•Planning, management and execution of annual external audit of the Cottsway Group in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board
•Reporting on external audit progress to management and the Audit and Risk Committee including attendance at Board and Audit and Risk Committee meetings as appropriate
•Provision of an assessment as to whether the Cottsway Group financial statements have been properly prepared in accordance with current accounting rules and the housing SORP
A single provider will be appointed.
The first external audit will apply to the 2025/2026 accounting period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to take up of extension options, 5 years from contract award
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/11/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to take up of extension options, 5 years from contract award
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender opportunity is being administered on behalf of Cottsway Housing Association by Clarity Procurement Solutions Limited.
To respond to this opportunity please click here:
Lot 1 - https://www.delta-esourcing.com/respond/4H35NSGZ27
Lot 2 - https://www.delta-esourcing.com/respond/W9P959J655
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Witney:-Auditing-services./4H35NSGZ27
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4H35NSGZ27
GO Reference: GO-2024930-PRO-27863115
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
US
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this Contract following a minimum 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/02) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
30/09/2024