Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Tyneside Council
Town Hall,Westoe Road
SOUTH SHIELDS
NE332RL
UK
Contact person: Marie Cairns
Telephone: +44 1914244020
E-mail: marie.cairns@southtyneside.gov.uk
NUTS: UKC22
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.nepo.org
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Contract for IT Hardware and Peripherals
Reference number: I8817
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
South Tyneside Council wish to establish a Framework for Supply of IT Hardware and Peripherals for a period of upto 4 years from December 2024. The Framework will be split into 4 lots -
Lot 1 - Laptops/Hybrid Tablets/2 in1/ Desktop Monitors
Lot 2 - Smartphones / Mobile Phones / Tablets
Lot 3 - Peripherals (Keyboards/Mice/Cables/Headsets/Chargers/Backpacks)
Lot 4 - Printer Toner Cartridges/Desktop Printers
It is intended that the Council will award up to three suppliers per lot onto the Framework Agreement, these will be ranked based on the three highest scored Most Economically Advantageous Tenders submitted. The highest scoring supplier would become the prime supplier, with two reserve suppliers to call off from if required. The Council may also complete further competitions with all suppliers on each lot for individual projects during the framework period.
II.1.5) Estimated total value
Value excluding VAT:
5 808 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2) Description
Lot No: 1
II.2.1) Title
Laptops/Hybrid Tablets/2 in1/ Desktop Monitors
II.2.2) Additional CPV code(s)
30200000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Laptops/Hybrid Tablets/2 in1/ Desktop Monitors
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 457 118.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
To be confirmed dependent on requirements
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
24 month contract with the option to extend for a further 24 months
Framework agreement - no guarantee of spend / volumes
Lot No: 2
II.2.1) Title
Smartphones / Mobile Phones / Tablets
II.2.2) Additional CPV code(s)
32250000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Smartphones / Mobile Phones / Tablets
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
935 816.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
To be confirmed dependent on requirements
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
24 month contract with the option to extend for a further 24 months
Framework agreement - no guarantee of spend or volume
Lot No: 3
II.2.1) Title
Peripherals (Keyboards/Mice/Cables/Headsets/Chargers/Backpacks)
II.2.2) Additional CPV code(s)
30200000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Peripherals (Keyboards/Mice/Cables/Headsets/Chargers/Backpacks)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
304 740.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
To be confirmed dependent on requirements
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
24 months with the option to extend for a further 24 months
Framework agreement - no guarantee of spend or volumes
Lot No: 4
II.2.1) Title
Printer Toner Cartridges/Desktop Printers
II.2.2) Additional CPV code(s)
30100000
30232100
30232150
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
Printer Toner Cartridges/Desktop Printers
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
21 020.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
To be contained dependent on requirements
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
24 months with the option to extend for a further 24 months.
Framework agreement - no guarantee of volumes / spend
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/11/2024
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/11/2024
Local time: 10:15
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
To be confirmed dependent on requirements
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
South Tyneside Council
Town Hall, Westoe Road, South Shields
South Shields
NE33 2RL
UK
Telephone: +44 1914244020
E-mail: marie.cairns@southtyneside.gov.uk
VI.5) Date of dispatch of this notice
08/10/2024