Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Diamond Light Source Ltd
4375679
Harwell Science and Innovation Campus
Didcot
OX11 0DE
UK
Contact person: Debbie Pryor
Telephone: +44 1235567575
E-mail: procurement@diamond.ac.uk
NUTS: UKJ14
Internet address(es)
Main address: https://www.diamond.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Scientific Research
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
8042949 - Supply of Financial Planning & Analysis Reporting Package
Reference number: 8042949
II.1.2) Main CPV code
48441000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Located on the Harwell Science and Innovation Campus in Oxfordshire, Diamond Light Source ltd (DLS) is a World-leading facility for science, engineering and innovation. DLS is the largest science facility to be built in the UK for 40 years and produces ultra-violet, infra-red and X-ray beams of exceptional brightness. DLS allows researchers from academia and industry to investigate the structure and behaviour of the world around us at the atomic and molecular level. Areas of investigation include fields such as medicine, the environment, materials and engineering science, physics, chemistry and heritage science. The research undertaken at Diamond brings economic, health and quality of life benefits to the UK and further afield.
DLS intends to implement a modern Financial Planning and Analysis Reporting software package that meets its planning and reporting obligations. The aim of the package is
1) to provide a more efficient, effective and accurate reporting system for the organisation and
2) automate the manual efforts that go into the preparation, review and approval of these budgets/forecasts and reports.
The system will remove and significantly minimise the current reliance on manually prepared excel spreadsheets for the periodic budgeting, forecasting and reporting duties of the DLS Finance team. The system will equally provide a more accurate, timely and user-friendly period planning tool and a reporting source for non-
finance staff in DLS without heavily relying on the finance team.
The scope of the contract is the provision, implementation and ongoing future support of a fully integrated Financial Planning & Analysis (FP&A) reporting system. The chosen system is expected to meet the following requirements as a minimum from implementation and also provide the opportunity for future improvements as the business needs of DLS continue to evolve.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
142 254.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Located on the Harwell Science and Innovation Campus in Oxfordshire, Diamond Light Source ltd (DLS) is a World-leading facility for science, engineering and innovation. DLS is the largest science facility to be built in the UK for 40 years and produces ultra-violet, infra-red and X-ray beams of exceptional brightness. DLS allows researchers from academia and industry to investigate the structure and behaviour of the world around us at the atomic and molecular level. Areas of investigation include fields such as medicine, the environment, materials and engineering science, physics, chemistry and heritage science. The research undertaken at Diamond brings economic, health and quality of life benefits to the UK and further afield.
DLS intends to implement a modern Financial Planning and Analysis Reporting software package that meets its planning and reporting obligations. The aim of the package is
1) to provide a more efficient, effective and accurate reporting system for the organisation and
2) automate the manual efforts that go into the preparation, review and approval of these budgets/forecasts and reports.
The system will remove and significantly minimise the current reliance on manually prepared excel spreadsheets for the periodic budgeting, forecasting and reporting duties of the DLS Finance team. The system will equally provide a more accurate, timely and user-friendly period planning tool and a reporting source for non-
finance staff in DLS without heavily relying on the finance team.
The scope of the contract is the provision, implementation and ongoing future support of a fully integrated Financial Planning & Analysis (FP&A) reporting system. The chosen system is expected to meet the following requirements as a minimum from implementation and also provide the opportunity for future improvements as the business needs of DLS continue to evolve.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-012200
Section V: Award of contract
Contract No: 8042949
Title: Supply of Financial Planning & Analysis Reporting Package
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2024
V.2.2) Information about tenders
Number of tenders received: 18
Number of tenders received from SMEs: 12
Number of tenders received by electronic means: 18
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mercur Solutions (UK) Ltd
12025712
Bracknell
RG12 1AX
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 142 254.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Diamond Light Source
Didcot
OX11 0DE
UK
VI.5) Date of dispatch of this notice
09/10/2024