Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Northern Ireland Electricity Networks Limited
120 Malone Road
Belfast
BT9 5HT
UK
E-mail: Clare.Grieve@nienetworks.co.uk
NUTS: UKN
Internet address(es)
Main address: www.nienetworks.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Electricity
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
S1106 (2025) - Fleet Tracking System
II.1.2) Main CPV code
64226000
II.1.3) Type of contract
Services
II.1.4) Short description
Northern Ireland Electricity Networks Limited (NIE Networks) has a requirement for the provision of a comprehensive fleet tracking system.
This specification describes the technical requirements and performance characteristics of supplying a Fleet Tracking System for NIE Networks.
The system must be capable of delivering the following benefits to NIE Networks:
• Preventative Maintenance
• Fleet Utilisation
• Reduced Fuel Consumption
• Environmental Impact
• Regulatory Compliance
• Safe Driving initiatives
The requirements is inclusive of the hardware, installation, commissioning, training and support for the complete system including initial setup, consultancy and ongoing maintenance for hardware.
For clarity, the service requirement includes the initial installation of the telematics devices plus the deinstallation and reinstallation of the unit to coincide with the renewal of fleet vehicles over the period of a 5-year vehicle lease.
Following completion of the procurement process, NIE Networks wishes to establish a framework agreement with a suitably qualified and experienced service provider for this requirement. A framework agreement for all Services will be directly awarded to the first placed tenderer submitting the Most Economically Advantageous Tender (MEAT) for this requirement.
The framework agreement will be established for a period of three years with an option (exercisable entirely at NIE Networks sole discretion) to extend for a further period of up to two years – potentially five (5) years in total.
With an estimated spend of up to £650k over the 5 year period.
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32441300
42961300
50000000
51100000
51611100
64226000
72250000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
NIE Networks has a requirement for the provision of a comprehensive fleet tracking system.
The requirements is inclusive of the hardware, installation, commissioning, training and support for the complete system including initial setup, consultancy and ongoing maintenance for hardware.
Following completion of the procurement process, NIE Networks wishes to establish a framework agreement with a suitably qualified and experienced service provider for this requirement. A framework agreement for all Services will be directly awarded to the first placed tenderer submitting the Most Economically Advantageous Tender (MEAT) for this requirement.
The framework agreement will be established for a period of three years with an option (exercisable entirely at NIE Networks sole discretion) to extend for a further period of up to two years – potentially five (5) years in total.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Optional extension period of up to 2 years
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Optional extension period of up to 2 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/11/2024
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/12/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48
VI.4) Procedures for review
VI.4.1) Review body
Northern Ireland Electricity Networks Limited
120 Malone Road
Belfast
BT9 5HT
UK
VI.4.2) Body responsible for mediation procedures
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
UK
VI.5) Date of dispatch of this notice
10/10/2024