Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
UK
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: http://www.warwickshire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WCC - Automated Transformation of Transcription Solution
Reference number: WCC - 19913
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
A solution to support the automated production of accurate transcripts of meetings and resultant required documentation, according to a prescribed format (as appropriate to need). The solution must be externally hosted and delivered as a service (SaaS), via a standard internet connection through modern standard browsers.
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Open Procedure
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
06/01/2025
End:
05/01/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract has an initial term of four years with the option to extend by up to a maximum 48 additional months (8 years being the maximum term) or up to a maximum spend of £900,000. which ever (as described above) comes first.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an
interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home. Registration and use of In-Tend is free. Once
registered, all correspondence for this procurement
process must be via the in-tend correspondence
function.
However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
11/11/2024
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC22LL
UK
VI.5) Date of dispatch of this notice
11/10/2024