Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Housing Limited
C/O Trowers and Hamlins LLP 3 Bunhill Row London EC1Y 8YZ England
London
UK
Contact person: Procurement Service
E-mail: YHtenders@yorkshirehousing.co.uk
NUTS: UKE
Internet address(es)
Main address: https://www.yorkshirehousing.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/intendsharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/intendsharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance and Purchase to Pay Systems
Reference number: YH25-009
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Yorkshire Housing is looking to procure an integrated solution or solutions to effectively manage financial transactions and purchase to pay processes across the business. This includes interfaces to current key systems and the ability for integration with other systems on our development roadmap.Objectives include capacity and productivity savings through consistent delivery of all financial management activity for the organisation, with improved control and tracking of all financial transactions and access to real time management and regulatory information.
II.1.5) Estimated total value
Value excluding VAT:
2 080 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Yorkshire - United Kingdom.
II.2.4) Description of the procurement
YH is looking to procure an integrated solution or solutions to effectively manage financial transactions and purchase to pay processes across the business. This includes interfaces to current key systems and the ability for integration with other systems on our development roadmap.Objectives include capacity and productivity savings through consistent delivery of all financial management activity for the organisation, with improved control and tracking of all financial transactions and access to real time management and regulatory information.YH is looking for, as a minimum:A full function Finance solution and any directly related peripheral apps, to provide functionality to manage financial transactions, role based access, financial forensics, and to enable reconciliation between accounts with inter-company capabilityA full function Purchase to Pay solution, integrated with the finance solution, or part of the core offerOptional scope includes:Treasury ManagementFull Source to Pay solutionInitial 5 year contract with an option to extend for two further 24 month extensions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 080 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2025
End:
31/01/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed within the Tender Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/11/2024
Local time: 12:01
Place:
To be opened in a the Procurement Portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Housing Limited
C/O Trowers and Hamlins LLP 3 Bunhill Row London EC1Y 8YZ England
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Available on request.
VI.5) Date of dispatch of this notice
17/10/2024