Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Norfolk and Norwich University Hospitals NHS Foundation Trust
Colney Lane
Norwich
NR4 7UY
UK
E-mail: susan.hadwen@nnuh.nhs.uk
NUTS: UKH15
Internet address(es)
Main address: https://www.nnuh.nhs.uk
Address of the buyer profile: https://www.nnuh.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Printing Services
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
For the printing and delivery of printed forms and booklets
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
The Norfolk and Norwich University Hospitals NHS Foundation Trust (NNUH) and the James Paget University Hospitals NHS Foundation Trust (JPUH) are seeking to procure a reliable and experienced printing service provider to fulfil a wide range of printing needs over a 4-year term, with an option for 2 additional 1-year extensions (total of 6 years).<br/><br/>The contract will cover the production and delivery of various printed materials essential to both Trusts' clinical, administrative, and patient communication functions. The required materials include but are not limited to:<br/><br/>Medical Forms: Documentation necessary for patient care and clinical operations.<br/>Brochures and Flyers: Patient education materials, hospital information, public health campaigns, and internal communications.<br/>Posters and Signage: Displayed throughout hospital facilities for health service information, safety instructions, and branding.<br/>Patient Information Leaflets: Communication of treatment plans and procedural information.<br/>The selected provider must demonstrate the ability to deliver high-quality printed materials consistently, ensuring compliance with both Trusts' branding guidelines and quality standards. The provider must also adhere to sustainability goals by utilising eco-friendly materials and printing processes.<br/><br/>Estimated Volumes and Spend:<br/><br/>NNUH: Estimated 65,000 units; Spend of £220,000 per annum.<br/>JPUH: Estimated 40,000 units; Spend of £150,000 per annum.<br/><br/>However with the introduction of the Electronic Patient Records this is envisaged to start reducing from April 2026.<br/><br/>Objectives:<br/>Engage a provider capable of delivering high-quality printing services promptly.<br/>Achieve competitive pricing and value for money.<br/>Support sustainability by using environmentally responsible practices.<br/>The service provider will be required to ensure timely delivery to various locations across both Trusts' sites, implement robust quality control processes, and provide comprehensive management information reports. This procurement also allows for the potential involvement of other Trusts within the Norfolk and Waveney Integrated Care System (ICS) during the contract term.<br/><br/>Contract Start Date: 23 December 2024<br/>Contract Duration: 4 years, with 2 optional 1-year extensions.<br/>Contract Type: NHS Standard Service Contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/10/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
NHS England
7-8 Wellington Place
Leeds
LS1 4AP
UK
Internet address(es)
URL: https://www.england.nhs.uk/
VI.5) Date of dispatch of this notice
18/10/2024