Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Chesterfield Borough Council
Town Hall, Rose Hill
Chesterfield
S40 1LP
UK
Contact person: Mr Chris Rouse
Telephone: +44 7930696506
E-mail: christopher.rouse@chesterfield.gov.uk
NUTS: UKF1
Internet address(es)
Main address: https://www.chesterfield.gov.uk
Address of the buyer profile: https://www.chesterfield.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=82a00f04-9a8f-ef11-8130-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=82a00f04-9a8f-ef11-8130-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of a Commercial Property and Estates software system
Reference number: DN748495
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This procurement will establish a Contract for the supply and implementation of a replacement Commercial Property & Estates software system to include:
- Property lease management, with associated invoicing, payments received, collection of outstanding debts, and the generation of purchase orders for repairs to be carried out to leased properties with associated processing of invoices for work carried out.
- Tenant access to an on-line portal for the storage of documents, a mechanism to allow tenants to request repairs and to be informed of their progress.
- Property asset management module to include Big 6 compliance reporting, planned & capital maintenance schedules and energy calculations.
- Integration to the Unit 4 Agresso Finance system
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
This procurement will establish a Contract for the supply and implementation of a replacement Commercial Property & Estates software system to include:
- Property lease management, with associated invoicing, payments received, collection of outstanding debts, and the generation of purchase orders for repairs to be carried out to leased properties with associated processing of invoices for work carried out.
- Tenant access to an on-line portal for the storage of documents, a mechanism to allow tenants to request repairs and to be informed of their progress.
- Property asset management module to include Big 6 compliance reporting, planned & capital maintenance schedules and energy calculations.
- Integration to the Unit 4 Agresso Finance system
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial 3 year term followed by 2 1-year optional extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/11/2024
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
21/10/2024