Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
UK
Contact person: Emma Glynn
E-mail: Transport.Procurement@reading.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: www.reading.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pay and Display Parking Machines
Reference number: RBC P 00002024
II.1.2) Main CPV code
34996300
II.1.3) Type of contract
Supplies
II.1.4) Short description
Reading Borough Council (RBC) invites tenders for the provision of pay and display parking machines. The contract includes installation/commissioning, maintenance/servicing/repair, processing of transactions and transaction data, and removal of replaced machines. The contract may also include the removal and disposal of machines removed from the estate. RBC's parking machine estate is under review and is expected to reduce from approx. 155 pay and display machines to around 75. The final number of machines provided through this contract may change depending on the outcome of the review.This tender is offered over 2 Lots to allow for pricing on both a lease and purchase basis. RBC reserves the right to award to one Lot only, or to both Lots.Proposed procurement timetable:- Publication of tender: 21.10.24- Tender return: 05.11.24- Standstill ends: 25.11.24- Contract start: 06.01.25- Installation completed: 28.02.25
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Provision of pay and display parking machines - Lease option
II.2.2) Additional CPV code(s)
34996300
63712400
38730000
98351000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
II.2.4) Description of the procurement
Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include:- Installation and commissioning of machines- Maintenance of machines- Servicing and repair of machines- Processing of transactions and transaction data- Removal of replaced machinesThis Lot 1, is for the provision of pay and display parking machines on a leased basis. On this option, RBC will not buy the machines, which will remain an asset of the supplier. All machine and operating costs will be included within a monthly rental cost. The terms and conditions mandates that any leased machines will be offered to RBC for purchase at the end of the contract.RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.Procurement Timetable:- Publication of Contract Notice and Invitation to Tender: 21st October 2024- Tender return deadline: 16:00 on 5th November 2024- Standstill period: 16th - 25th November 2024- Contract awarded by: 20th December 2024- Contract start date: 6th January 2024- Machine installation complete by: 28th February 2025
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The contract is for an initial term of 5 years, with the option to extend, in increments to be agreed for a further 2 years, taking the total term to a maximum 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.
Lot No: 2
II.2.1) Title
Lot 2 - Provision of pay and display parking machines - purchase option
II.2.2) Additional CPV code(s)
34996300
63712400
38730000
98351000
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
II.2.4) Description of the procurement
Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include:- Installation and commissioning of machines- Maintenance of machines- Servicing and repair of machines- Processing of transactions and transaction data- Removal of replaced machinesThis Lot 2, is for the provision of pay and display parking machines on a purchase. On this option, RBC will purchase the machines and will take ownership of the assets. Any servicing and maintenance costs will be priced separately as a monthly/annual cost. Transaction costs will be priced separately.RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.Procurement Timetable:- Publication of Contract Notice and Invitation to Tender: 21st October 2024- Tender return deadline: 16:00 on 5th November 2024- Standstill period: 16th - 25th November 2024- Contract awarded by: 20th December 2024- Contract start date: 6th January 2024- Machine installation complete by: 28th February 2025
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The contract is for an initial term of 5 years, with the option to extend, in increments to be agreed for a further 2 years, taking the total term to a maximum 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/11/2024
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/11/2024
Local time: 17:00
Place:
e-
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice of England and Wales
7 Rolls Building, Fetter Lane
London
EC4A 1NL
UK
Internet address(es)
URL: https://courttribunalfinder.service.gov.uk/courts/rolls-building
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The relevant deadlines depend on the specific nature of the remedies required and are defined in Regulations 93 & 94 of the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
21/10/2024