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II.1.1) Title
Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.
II.1.2) Main CPV code
45300000
II.1.3) Type of contract
Works
II.1.4) Short description
Poplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision:
• Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates
• Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates
• Contract Number: PH 0282 – Area 1- Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
• Contract Number: PH 0283 – Area 2 - Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
• Contract Number: PH 0284 – Drainage repairs and Maintenance – All Estates
The new contract is due to start on 15th April 2025.
II.1.5) Estimated total value
Value excluding VAT:
64 272 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
This tender process is intended to result in the appointment of a single contractor for each lot who will undertake all the works and service responsibilities for the relevant lot as identified in these documents.
Tenderers may apply for multiple lots but will only be awarded one lot for the same discipline.
To clarify if a tenderer is the successful bidder for both lots of General Build, they will only be awarded the one lot of the general build. The tenderer will be asked to confirm their preferred lot, and the remaining lot will automatically be awarded to the second bidder.
Additionally, there is no restriction on awarding lots across multiple disciplines. For example, if a tenderer applies for a general build lot and an electrical repairs lot and is the successful bidder for both lots individually then they will be awarded both lots accordingly.
Lot No: 1
II.2.1) Title
PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot Estates
II.2.2) Additional CPV code(s)
44111000
44112000
44114000
44115000
44130000
44140000
44170000
44190000
44200000
44400000
45100000
45211000
45213100
45213200
45213300
45214000
45215000
45217000
45220000
45230000
45240000
45250000
45260000
45300000
45400000
50700000
50800000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Lot to cover the general build repair, maintenance and void works for Aberfeldy, Brownfield and Teviot Estates.
II.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.
Build Repairs and Maintenance
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Void Repairs
The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:
Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.
Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 297 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Further 2 x two year terms and one year term – possible further five years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
PH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West Estates
II.2.2) Additional CPV code(s)
44111000
44114000
44115000
44130000
44140000
44170000
44190000
44200000
44410000
45111000
45112310
45113000
45211000
45300000
45400000
50700000
50800000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Lot to cover the general build repair, maintenance and void works for Lansbury North, South and West Estates
II.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.
Build Repairs and Maintenance
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Void Repairs
The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:
Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.
Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 297 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Further 2 x two year terms and one year term – possible further five years in total
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
PH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
II.2.2) Additional CPV code(s)
44111000
44300000
44410000
45300000
45410000
45420000
45431000
50700000
51100000
51300000
51700000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Lot to cover the Electrical Repairs and Testing – Area 1 - Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
II.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.
Electrical Repairs
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Electrical Testing
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:
PAT Testing
Annual Intake Inspections
Communal Fan Servicing
Electric Vehicle Charger Point Checks
Estate Column Lighting Safety Checks
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 816 250.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Further 2 x two year terms and one year term – possible further five years in total
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
PH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
II.2.2) Additional CPV code(s)
44111000
44300000
44410000
45300000
45410000
45420000
45431000
51100000
51300000
51700000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Lot to cover the Electrical Repairs and Testing – Area 2 - Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
II.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.
Electrical Repairs
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Electrical Testing
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:
PAT Testing
Annual Intake Inspections
Communal Fan Servicing
Electric Vehicle Charger Point Checks
Estate Column Lighting Safety Checks
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 816 250.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Further 2 x two year terms and one year term – possible further five years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
PH 0284 – Drainage Repairs and Maintenance – All Estates
II.2.2) Additional CPV code(s)
44111000
44112000
44220000
44230000
45100000
45211000
45300000
45410000
45420000
50511000
50512000
50513000
50710000
50720000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Lot to cover Drainage Repairs and Maintenance – All Estates
II.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Drainage Planned Maintenance and Cyclical Cleaning services.
Planned Maintenance and Cyclical Cleaning Services
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage services in accordance with the below requirements:
Planned maintenance and cyclical cleaning is to be carried out on a quarterly, six-monthly or annual basis, depending on the asset and schedule provided.
The planned maintenance and cyclical cleaning tasks are to include, but are not limited to:
Rodding to remove blockages
Washing out silt
Removing vegetation
Clearing leaves and litter from drains
Maintenance of drain covers
Removing blockages
Replacing missing or damaged lids
High pressure jetting/vacuum truck or tank
Replacement of pipes/runs
Repairing sections of pipes/runs
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 044 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
For more information about this opportunity, please visit the CHIC eSourcing portal at: