Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Contact person: Sophie Stark
Telephone: +44 412425466
E-mail: Sophie.Stark@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DC-Electronic Counting for Scottish Local Government Elections 2027
Reference number: CASE/692538
II.1.2) Main CPV code
72140000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032.
The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
12 750 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22821000
72212900
72222000
72313000
72500000
79810000
79820000
80500000
80510000
72224000
72000000
79320000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Scottish Government requires a Service Provider to deliver electronic vote counting and associated services for the 2027 Scottish Local Government elections and potentially for any subsequent by-elections. The service provider will be required to deliver electronic counting of ballot papers for the proposed local elections in 2027 and potentially for any subsequent by-elections. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.
The next elections to Scottish Local Authorities are due to take place on 6 May 2027, with the Count expected to take place on Friday 7th May.
II.2.5) Award criteria
Quality criterion: Project Management
/ Weighting: 10%
Quality criterion: Ballot Papers, Postal Vote Packs, and other Printed Materials
/ Weighting: 15%
Quality criterion: Security (M)
/ Weighting: 10%
Quality criterion: System Requirements (M)
/ Weighting: 25%
Quality criterion: Elections
/ Weighting: 15%
Quality criterion: Skills & Resources
/ Weighting: 15%
Quality criterion: Sustainability and Community Benefits
/ Weighting: 5%
Quality criterion: Fair Work First
/ Weighting: 5%
Price
/ Weighting:
20
II.2.11) Information about options
Options:
Yes
Description of options:
Optional services may include:
Additional Equipment;
Additional Staff;
By-Elections;
Pilots for different technology relating to eCounting;
and
any other changes arising from changes to policy or legislation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-011663
Section V: Award of contract
Contract No: CASE/692538
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/09/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CGI IT UK LIMITED
20 Fenchurch Street, 14th Floor
London
EC3M 3BY
UK
Telephone: +44 7895309752
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 750 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 40 %
Short description of the part of the contract to be subcontracted:
25% - Software & elections operations / management
13% - Hardware & Logistics
2% - Training services
Section VI: Complementary information
VI.3) Additional information
The commitment has been made by the contractor, as part of a package of Fair Work Practices, to pay staff involved with the delivery of this contract the rate the real Living Wage, the rate set independently and updated annually by the Living Wage Foundation.
A commitment has also been made to deliver the following sustainable benefits:
Social:
1. eCounting education packs
2. Democracy and Technology Q&A
3. Election week talks
4. Work experience and Internship (two places for S4-S6)
Economic
1. Hire two graduates to work on the eCounting contract
2. Hire one apprentice who will work on the eCounting contract Use local SMEs throughout the contract
Environmental
1. 3 litter picks per year in collaboration with the Authority and Clients Scottish Government - Path to Zero pledge
The contract value stated represents the maximum anticipated spend over the entire duration of the contract. It does not constitute a fixed price or guaranteed expenditure. Actual spend will be determined by the volume and nature of services required and delivered under the contract.
(SC Ref:811542)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
30/09/2025