Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Shetland Islands Council
8 North Ness Business Park
Lerwick, Shetland
ZE1 0LZ
UK
Contact person: Graeme MacDonald
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
NUTS: UKM66
Internet address(es)
Main address: http://www.shetland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Marine Grade Gas Oil to Shetland Islands Council
Reference number: I/30/25
II.1.2) Main CPV code
09135000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply and delivery of Marine Grade Gas Oil strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant to Shetland Islands Council's marine vessels. Estimated annual requirement is approximately five million litres.
The scope of the procurement is to deliver Marine Grade Gas Oil to various locations in the Shetland Islands in suitably sized consignments as and when required under an initial 12-month single supplier Framework Agreement (which may be extended at the option of the Council by up to an additional three 12-month periods). It should be noted that this requirement includes the direct fuelling of vessels.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63721400
09134000
II.2.3) Place of performance
NUTS code:
UKM66
Main site or place of performance:
Various locations throughout the Shetland Islands and as required by the Contracting Authority.
Link to map showing all Delivery Locations -http://goo.gl/nggibo (This is a link to a Google Map)
II.2.4) Description of the procurement
The choice of procurement procedure being followed for the Supply and Delivery of Marine Grade Gas Oil (“the Goods” or “the Product”) is the Competitive Procedure with Negotiation in accordance with Regulation 30 of the Public Contracts (Scotland) Regulations 2015 (the “Regulations”). The procedure is intended to result in the Council entering into a single supplier Framework Agreement with the successful Tenderer, from whom subsequent Call-off contract(s) for the Goods shall be made.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2026
End:
31/01/2030
This contract is subject to renewal: Yes
Description of renewals:
Initial Framework Agreement period is 12 months with the option to extend for a further period or periods of 12 months, subject to a maximum Framework Agreement period of 48 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Full financial statements for the last 3 financial years available; if no accounts are available (eg new company) then a bank reference is required. Where accounts are not in English, the Tenderer must provide certified extracts in the English language;
A current bank reference which supports that the company could currently support an annual contract value of at least 1,750,000 GBP per annum which is based on the risk profile of the contract;
or
A credit rating check report to support a minimum annual value of 1,750,000 GBP;
or
An average minimum general turnover of 1,250,000 GBP for the last 3 financial years available and an average minimum specific turnover of 1,250,000 GBP for the last 3 financial years available;
or
A minimum general turnover of 1,250,000 GBP and minimum specific turnover of 1,250,000 GBP for the last financial year available;
or
A minimum general turnover of 1,250,000 GBP and minimum specific turnover of 1,250,000 GBP for the current financial year by supporting verifiable evidence such as an extract from the company's finance and accounting software;
Evidence of current Employers and Public Liability Insurances to a minimum of 10,000,000 GBP and 5,000,000 GBP respectively.
The standard ratios and metrics which will be used as part of the assessment are detailed in Appendix 1.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Economic Operators must confirm that they can guarantee the supply of Marine Grade Gas Oil conforming to ISO 8217 Grade DMA (Sulphur content must not exceed 0.1%) to Shetland Islands Council 365 days per year.
Marine Grade Gas Oil supplied shall be strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant.
Economic Operators must demonstrate security of supply. Economic Operators unable to demonstrate security of supply will not be considered further.
Evidence of same/similar supplies in the last three years.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/11/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/11/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated timing for further notices to be published: 2030
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note that it is an essential requirement of the procurement process that Tenderers fully complete and submit a satisfactory Single Procurement Document (SPD) and satisfy all requirements specified or referred to in the Contract Notice and Procurement Documents.
The contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
GBP means Great British Pounds.
III.1.2 - Economic operators who do not obtain a satisfactory financial evaluation may not be considered for award onto the Framework Agreement.
For the avoidance of doubt, the Estimated Annual Value of the requirement is 2,000,000 GBP and the Total Estimated Value is 8,000,000 GBP (i.e. four years of Supply).
NOTE: The Invitation to Tender Document is currently in draft format for information only. The Final Invitation to Tender Document will be uploaded for Stage 2 in accordance with IV.2.3.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807621.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Community benefits have been considered and are not appropriate due to the nature and size of each expected delivery.
(SC Ref:807621)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807621
VI.4) Procedures for review
VI.4.1) Review body
Lerwick Sheriff Court
King Erik Street
Lerwick
ZE1 0HD
UK
E-mail: lerwick@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
30/09/2025