Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of York
100007167
Heslington
York
YO105DD
UK
Contact person: Rachel
E-mail: rachel.devaney@york.ac.uk
NUTS: UKE21
Internet address(es)
Main address: www.york.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
University of York HR, Payroll & Finance Transformation Technical Implementation Partner
Reference number: UY PROC 1178
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Call-off agreement under CCS framework RM6193 - Software design and implementation services.
The University is undertaking a transformation of its HR, Payroll, Finance and Procurement functions, across people, process, data and technology. The key drivers for undertaking change at this time are systems reaching the end of licence or support, systems and data constraining organisational agility and labour intensive ways of working. The University intends to embrace an 'adopt not adapt' principle to optimise the use of new technologies to support standardisation, simplification and operational efficiencies.
The University is seeking a Technical Implementation Partner to enable our HR, Payroll, Finance and Procurement transformation programme. The transformation will be enabled with a Tier 1 ERP product.
The University requires direct contract(s) between it and the relevant product vendor, for supply, licence and, if required by the University, maintenance and support. The Technical Implementation Partner will be responsible for providing the vendor's terms and conditions as part of the bid submitted as part of the further competition, and for ensuring the vendor enters into the relevant direct contract(s) with the University. As
part of the further competition the University may stipulate requirements for the terms and conditions, such as that the vendor will accept instructions from the Technical
Implementation Partner during the Services period.
During the period of time in which the Technical Implementation Partner is providing its Services and the Deliverables, the Technical Implementation Partner will also be solely
responsible for instructing and managing the vendor of the Tier 1 ERP product, and related supply chains (including licensors of Licensed Software, and providers of maintenance and support services in relation to Licensed Software, as well as Subcontractors) which are required for the performance of the Services and provision of the Deliverables.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
15 473 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48400000
II.2.3) Place of performance
NUTS code:
UKE21
II.2.4) Description of the procurement
Transformation consultancy
Implementation consultancy
Provision of Tier 1 ERP solution 10 years
Associated services
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 33
Quality criterion: Technical merit
/ Weighting: 10
Quality criterion: Aesthetics and functional characteristics
/ Weighting: 8
Quality criterion: Technical assistance
/ Weighting: 7
Quality criterion: Aftersales service
/ Weighting: 6
Quality criterion: Period of completion
/ Weighting: 3
Quality criterion: Social value
/ Weighting: 1
Cost criterion: Price implementation cost
/ Weighting: 25
Cost criterion: Price licence cost
/ Weighting: 5
Cost criterion: Cost effectiveness and milestone payments
/ Weighting: 2
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A PIN was issued to conduction Preliminary Market Consultation:
F01: Prior information notice (prior information only)
Notice identifier: 2024/S 000-028324
Procurement identifier (OCID): ocds-h6vhtk-049821
Published 4 September 2024, 4:51pm
Subsequently a second round of Preliminary Market Engagement was undertaken via the CCS e-procurement portal under RM6193, our reference UY PROC 1134.
Finally a further competition was undertaken following receipt of expressions of interest under RM6193, again using the CCS e-procurement portal.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
A competition was undertaken following receipt of expressions of interest via the CCS portal accessing the Framework identified in this notice.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: A
Contract No: UY PROC 11178
Title: Transformation and Implementation Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KPMG LLP
OC301540
15 Canada Square
London
E14 5GL
UK
NUTS: UKI4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 7 996 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: B
Contract No: UY PROC 1178
Title: Licences and training
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2025
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Workday Limited
521013
The Kings Building 152-155 Church Street Smithfield
Dublin 7
D07 AOTN
IE
NUTS: IE05
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 7 476 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of York - Legal Services
York
UK
VI.5) Date of dispatch of this notice
01/10/2025