Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Zoe Wilson
Telephone: +44 1563576000
E-mail: zoe.wilson@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
UK
Telephone: +44 3001230900
E-mail: procurement@south-ayrshire.gov.uk
NUTS: UKM94
Internet address(es)
Main address: http://www.south-ayrshire.gov.uk/procurement/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
East & South Ayrshire Network Cabling Framework
Reference number: PS/25/144
II.1.2) Main CPV code
32421000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply and installation of network cabling in East and South Ayrshire Council areas.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
East Ayrshire Council
II.2.2) Additional CPV code(s)
32421000
45314320
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
1.1 To supplement the extensive voice and data wide area network infrastructure throughout East Ayrshire Council and South Ayrshire Council, there is an ongoing requirement to provide and maintain additional network and voice cabling within a number of new and existing Council properties. This also includes the replacement of legacy network cabling with a structured and more versatile solution.
1.2 Due to the nature of the work, the tenderer shall provide rates for each aspect of the work; this will include the provision of private ducts containing multi-core fibre and copper cable and installation of internal grade data cabling. Where new outlets are installed, or existing outlets relocated, the contractor shall provide test results.
1.3 Much of the work is reactive, therefore flexibility is essential.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1x one-year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South Ayrshire Council
II.2.2) Additional CPV code(s)
32421000
45314320
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
1.1 To supplement the extensive voice and data wide area network infrastructure throughout East Ayrshire Council and South Ayrshire Council, there is an ongoing requirement to provide and maintain additional network and voice cabling within a number of new and existing Council properties. This also includes the replacement of legacy network cabling with a structured and more versatile solution.
1.2 Due to the nature of the work, the tenderer shall provide rates for each aspect of the work; this will include the provision of private ducts containing multi-core fibre and copper cable and installation of internal grade data cabling. Where new outlets are installed, or existing outlets relocated, the contractor shall provide test results.
1.3 Much of the work is reactive, therefore flexibility is essential.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1x one-year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Tenderers annual turnover must be twice the annual contract value of GBP 125,000p/a = minimum of GBP 250,000 annual turnover
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/11/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/11/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Yes - in 3 or 4 years subject to extensions invoked.
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30228. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are asked to commit to Community Benefits in Method Statement C
(SC Ref:811875)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
UK
VI.5) Date of dispatch of this notice
02/10/2025