Smoke Ventilation Maintenance Services

Procurement description

Ulster University is seeking a contractor to maintain and repair the smoke ventilation systems in all premises and this contract will be designed to ensure this duty is fulfilled, and that fully functional and operational smoke ventilation systems are in place throughout. It will be the Service Provider’s duty to carry out all maintenance as and when required and meet the compliances.

Main category

Services

Contract dates (estimated)

01 June 2026, 00:00AM to 31 May 2030, 23:59PM

Extension end date (if all the extensions are used): 31 May 2034

Ulster University

CPV classifications

• 35111500 - Fire suppression system
• 45343000 - Fire-prevention installation works
• 50413200 - Repair and maintenance services of firefighting equipment
• 50700000 - Repair and maintenance services of building installations
• 51700000 - Installation services of fire protection equipment
• 38431200 - Smoke-detection apparatus
• 39515110 - Smoke curtains
• 42521000 - Smoke-extraction equipment

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 June 2026, 00:00AM

Contract end date (estimated)

31 May 2030, 23:59PM

Extension end date (estimated)

31 May 2034, 23:59PM

Can the contract be extended?

Yes

Engagement process description

The purpose of this Preliminary Market Engagement Notice (PME) and related Request for

Information (RFI) is to invite potential Service Providers to express an interest and provide information to assist with the procurement and development of a specification for Smoke Ventilation Maintenance Services at Ulster University.

The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University's strategy for this contract.

It is important to note that this PME/RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity.

Potential providers will need to express an interest in any future tender opportunity once a Tender Notice is published. This RFI is intended as an awareness, communication, and information gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.

The RFI Questionnaire can be accessed by registering with eTendersNI

(www.etendersni.gov.uk) and searching for the relevant CfT_6178499.

Due date

17 October 2025, 23:59PM

Has the engagement period already ended?

No