Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Staffordshire District Council
Council Offices, Wolverhampton Road
Codsall
WV81PX
UK
Contact person: Nathaniel Taylor
Telephone: +44 1785854658
E-mail: nathaniel.taylor@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.sstaffs.gov.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hybrid Mail Solution & Bulk Printing for South Staffordshire District Council (SSDC) - Mini-Competition via Crown Commercial Service (CCS) Framework Agreement for Postal Service & Solutions RM6280
Reference number: IA3656
II.1.2) Main CPV code
79571000
II.1.3) Type of contract
Services
II.1.4) Short description
South Staffordshire District Council (SSDC/the Council) is a district council within the county of Staffordshire. The Council is seeking to appoint a supplier for the provision of hybrid mail solutions for a period of up to 4 years. The Council currently has a contract for the provision of hybrid mail solutions for an approximate volume of 160,000 items per annum. The Council is seeking a new contract in hybrid mail solutions for services across the whole of the Council with the majority of the anticipated work coming from the Revenues and Benefits team.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
South Staffordshire District
II.2.4) Description of the procurement
This is a further competition from the Crown Commercial Services Framework Agreement for Postal Service & Solutions RM6280, Lot 6 Hybrid Mail, therefore, competition is limited to those suppliers who have been awarded to this agreement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2026
End:
31/03/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial period is 01/04/2026 to 31/03/2028 with two optional 12-month extension periods to 31/03/2029 & 31/03/2030.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/11/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/11/2025
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Stafford
UK
VI.5) Date of dispatch of this notice
07/10/2025