Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Social Security Scotland
3rd Floor, Agnes Husband House, 17 South Union Street
Dundee
DD1 4BF
UK
Contact person: Kyle Wands
Telephone: +44 1412425913
E-mail: kyle.wands@socialsecurity.gov.scot
NUTS: UKM
Internet address(es)
Main address: https://www.socialsecurity.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Specialist Office Equipment
Reference number: S/24/097
II.1.2) Main CPV code
30190000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Social Security Scotland provision for a Specialist Office Equipment contract.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
II.2.2) Additional CPV code(s)
30190000
39112000
39110000
39113000
39000000
39100000
39130000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Social Security Scotland offices in Dundee and Glasgow
II.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Specialist ergonomic desks including related services such as bespoke fitting and installation
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
39121000
39121100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Social Security Scotland offices in Dundee and Glasgow
II.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Specialist ergonomic workstation peripherals including related services such as installation and support
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
31680000
31681000
30237410
30237460
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Social Security Scotland offices in Dundee and Glasgow
II.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Specialist ergonomic workstation accessories including related services such as installation and support
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
30191000
30197000
39113700
30237290
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Social Security Scotland offices in Dundee and Glasgow
II.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Specialist headsets including ear pads and cushions
II.2.2) Additional CPV code(s)
30190000
39000000
39100000
39130000
32551300
32342100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Social Security Scotland offices in Dundee and Glasgow
II.2.4) Description of the procurement
This procurement was undertaken through an Open Procedure on Public Contracts Scotland-Tender. This contract was split into Lots as can be seen within this contract award notice. These Lots consisted of:
Lot 1 - Specialist ergonomic chairs including related services such as bespoke fitting, installation and training;
Lot 2 - Specialist ergonomic desks including related services such as bespoke fitting and installation;
Lot 3 - Specialist ergonomic workstation peripherals including related services such as installation and support;
Lot 4 - Specialist ergonomic workstation accessories including related services such as installation and support;
Lot 5 - Specialist headsets including ear pads and cushions.
Organisations were allowed to submit a tender for as many lots as they wished through the ITT. All Lots have been awarded as part of this procurement, with information on the awarded organisations provided within this contract award notice.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.The initial contract term will be 36 Months with the option to extend for an additional 12 Months in total, proposed as 36 Months + 12 Month optional extension, with a maximum term of 48 Months. The Purchaser may, by giving notice to the Supplier, extend the period of the Contract to a date falling no later than 26th October 2029. Subject to that constraint, the Purchaser may extend the period of the Contract on more than one occasion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-015211
Section V: Award of contract
Lot No: 1
Title: Specialist ergonomic chairs including related services such as bespoke fitting, installation and training
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/09/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Back Care Solutions Ltd
Club Street
Bamber Bridge
PR5 6FN
UK
Telephone: +44 772330333
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Specialist ergonomic desks including related services such as bespoke fitting and installation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/09/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Back Care Solutions Ltd
Club Street
Bamber Bridge
PR5 6FN
UK
Telephone: +44 772330333
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Specialist ergonomic workstation peripherals including related services such as installation and support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2025
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Banner Group Limited
1st Floor, 1 Europa Drive
Sheffield
S9 1XT
UK
Telephone: +44 8455383311
Fax: +44 8443719435
NUTS: UKE4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Specialist ergonomic workstation accessories including related services such as installation and support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/09/2025
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Banner Group Limited
1st Floor, 1 Europa Drive
Sheffield
S9 1XT
UK
Telephone: +44 8455383311
Fax: +44 8443719435
NUTS: UKE4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Specialist headsets including ear pads and cushions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/09/2025
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Back Care Solutions Ltd
Club Street
Bamber Bridge
PR5 6FN
UK
Telephone: +44 1772330333
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The estimated maximum value is GBP 400,000 excluding VAT and is based on 4 years, if the extension period is used. The Contract has an initial term of 3 years with option to extend up to a maximum of 1 further year with a maximum Contract Term of 4 years. Please note that the full estimated maximum value of the contract is not guaranteed. As there are pricing elements that are based on volume, the contract does enable the Purchaser potentially to spend beyond this value during the contract, subject to requirements and orders placed. There may be requirements for non-catalogue purchases within the scope of the contract, depending on the requirements of Social Security Scotland.
(SC Ref:812292)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
07/10/2025